Reception and Member Relations Manager - Ludlow House

Soho House & Co.•New York, NY

2d•$80,000 - $85,000

About The Position

The Reception and Member Relations Manager is responsible for guiding the reception team and the end-to-end successful experience of every member and guest who visits or stays in our Houses through the planning, outreach, welcome and engagement during each attendance. The Reception and Member Relations Manager plays a crucial role overseeing the overall management of Club Reception (labour, scheduling, trainings), supervising the floor, employees and employees-guests relations, as well as the relationship between members, operations, membership and member events so that members have the most optimised visit possible and continue to find value and appreciation for their Soho House membership. Their presence around the House will not only host the entire club, but also provide a friendly, fun and professional approach for all members and ensure consistency from check-in to departure.

Requirements

Minimum of 3+ years’ experience in a similar role.
Must have experience answering high-volume phone lines and answering inquiries professionally, timely and to the best of your abilities.
Problem solving skills and bring conflict resolution to any anticipated or current matter
Detail oriented, articulate and ability to multi-task in a high-volume and demanding work environment
Strong communication skills and ability to understand and follow written and verbal instructions
Flexible schedule and ability to work nights, weekends and holiday’s (as needed)
Must be able to seize, grasp, turn and hold objects with hands.
Must be able to work on your feet for at least 8 hours.
Fast paced movements are required to go from one part of the club to others.
Must be able to move, pull, carry or lift at least 40 pounds.
Occasionally kneel, bend, crouch and climb as required.

Nice To Haves

OpenTable, Salesforce and Opera experience is a plus not a must

Responsibilities

Managing Club Reception: Hire, train, develop, counsel, evaluate and discipline Club Reception staff, including performance reviews as well as supervise, direct staff to maintain our service standards.
Establish and maintain department operating procedure and manage day-to-day operations.
Organize, schedule and conduct staff meetings and department meetings for the reception team.
Responsible for reception schedule and payroll.
Process all member, guests and staff disputes and claims in a timely manager and communicate quickly to ensure everyone understands next steps and how to proceed.
Ensure all systems are kept up to day with accurate information and the Soho House standards are met.
Member Relations and In House Experience: Have a strong member facing presence on the floor to support all departments, rotating themselves around the House on an hourly basis, taking time in each area to check on and speak to members in person.
Oversee and ensure the successful implementation of Member Recognition, allowing in person, real time follow through with check in flags from Reception (table touches, introductions, etc.) through to Open Table and members seated in restaurants.
On the floor, support F&B and Club Reception to touch tables, collect member feedback on service, food, atmosphere and satisfaction.
Arrange and/or deliver sense of generosities (SOGs) for special occasions for dining guests.
Attend pre-shifts and manager line up, update the teams on pertinent shift needs.
Update members Open Table notes with anything pertaining to service preference.
Where needed, take the initiative to provide service support to ensure a great member experience (refill waters, bus tables, run a dish)
During peak hours and large events, support the Front Desk, and member check-in to ensure that members and guests can access the House as quickly and efficiently as possible.
Where there is a screening room, oversee the member attendance, signing in members and ensuring the correct guests are attending.
Assist with events check-in (large scale parties, screenings, ticketed events) and ensure our members always come first, minimize tensions or issues.
Take the initiative to create memorable personal outreach moments for special occasions (wedding, births, promotions, new movie, etc.)
Work with Membership Manager of the House to host/co host new Member Introductions, hosting one on one intros and helping support the initiative to have all members receive an intro.
Bedroom/Hotel Experience: Ensure there is a major focus on member bedroom experience / relationships daily, ensuring arrivals are checked for special arrivals, requests, PWH/FHM requests are met and welcome notes are written daily.
Handle pre check of all PWK/VIP/FHM rooms and they are ready for arrival.
Arranging amenities for hotel guests as requested, making yourself available and the key point person so that guests know you’re their contact.
Meet all PWK/VIP/FHM upon arrival or during their time at the House, arranging amenities as requested and making yourself available as the key point person so that guests know you’re their contact.
Maintain high quality and clear reservation notes, checking and activating, updating systems.
Member Management In The House Positively grow relationships and connections with all members so that they know you and your role at the House, and lead as the point of contact for all our PWKs and FHM.
Oversee and make decisions in the real time handling and management of members and their guests in the Houses, including behavioural issues, extended guest lists, one offs and special requests.
Create and maintain clear behaviour notes following an incident in the House so that the Head of Membership/Membership Manager can follow up the next day.
Work with the GM/AGM and Head of MR on recovery on any issues, develop opportunities or create solutions to elevate the member experience. Timely follow through with members is key.
Add information to the snapshot and provide relevant information about member feedback, House experience including any challenges or issues (membership portion)
Be able to use Micros and work with the goodwill budget of the Houses to comp some members bills when needed in support of recovery or other issue.
House Atmosphere and Environment Ensure the House has a positive vibe and energy, consistently being the best version of yourself, being friendly and approachable whilst always looking presentable and having fun at work whilst showing that you care.
Ensuring music, lighting, smell and team member energy in the House is maintained to the typical Soho House standard.
Ensure a smooth handover to colleagues at the end of the day, whether that is other member relations team or membership.
Membership Development Participate and help create events that fit the needs of the House's demographic and House Identity Plan, being inclusive, varied and appealing to all members.
Promote our member events to all members to drive attendance and increased bookings.
Work with MEM to drive higher attendance to our events. Attend and support member events.
Work with the GM, Head of MR, and MM over Committee Meetings and gather member feedback to tailor experiences/activities to the need of the House around what is happening in the city (i.e. host a table for the Summit)
Work with Head of MR on monthly focuses, using service feedback (mystery shopper reports) to host trainings specific to a concern or issue, and area of focus to flag at pre-shifts.
Work with Head of MR / FOM in implementing any new system or SOP pertaining to members (new check-in system, connect, House pay, etc)

Benefits

Health Care + 401K: Full time employees are eligible for full benefits; Medical, Dental & Vision as well as Retirement fund with a 2% match
Paid Time Off: Full- Time Employees have sick day's + vacation days
Career Development: Soho House can progress your career domestically or internationally as well as managerially or technically
Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
Learning & Development: An extensive range of internally and externally run courses are available for all employees.
Cookhouse & House Tonic: Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.
Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
Team Meal: Whilst on duty in our Houses & Restaurants you will be provided with a substantial meal free of charge.

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