Receiving Stock Associate
About The Position
The Receiving Stock Associate is responsible for managing all incoming food deliveries and donations, ensuring accurate documentation, proper storage, and effective inventory control. This role supports safe and efficient pantry and warehouse operations by receiving, transporting, storing, and tracking food items in compliance with food safety standards and organizational procedures. In addition to receiving and stocking responsibilities, the Receiving Stock Associate conducts donation pickups, maintains professional relationships with donors and vendors, and represents the organization positively in the community. This position works closely with pantry, warehouse, and program staff to ensure food is available, organized, and ready for distribution to clients in a timely manner.
Requirements
- Valid clean driver's license.
- Must have and maintain a clean driving record (driver’s license background check required).
- Customer service experience is preferred; driver must be able to always interact with diverse groups of colleagues and clients in a positive and cooperative manner.
- Ability to lift, carry, push, and pull items weighing up to 50 pounds on a regular basis.
- Ability to stand, walk, bend, stoop, kneel, and reach for extended periods.
- Ability to operate pallet jacks, hand trucks, and other warehouse equipment (training provided).
- Ability to work in varying temperatures, including refrigerated and freezer environments.
- Ability to safely operate agency vehicles and maintain a valid driver’s license (if required for pickups).
- Ability to perform repetitive tasks while maintaining attention to detail and safety.
- Must have a flexible schedule.
- Prior experience in food service, sanitation, warehouse, or custodial work.
- Knowledge of basic food safety principles and sanitation practices.
- Ability to work independently and as part of a team.
- Strong attention to detail.
Responsibilities
- Receive, inspect, and verify all food deliveries and donations for accuracy, quality, and safety.
- Accurately document incoming inventory, including quantities, expiration dates, and donor information.
- Enter inventory data into tracking systems and maintain up-to-date stock records.
- Label, date, and store food items according to food safety and storage guidelines.
- Rotate stock using FIFO (First In, First Out) practices to minimize waste.
- Identify, separate, and properly dispose of damaged, expired, or unsafe food items.
- Assist with routine inventory counts, audits, and reporting requirements.
- Maintain clean, organized, and safe storage areas, including shelves, refrigerators, and freezers.
- Ensure proper temperature control and monitoring for refrigerated and frozen items.
- Assist with setting up and maintaining efficient storage systems and warehouse layout.
- Prepare food items for distribution, including palletizing, staging, and restocking pantry areas as needed.
- Conduct scheduled and unscheduled donation pickups from vendors, partners, and donors.
- Safely load, transport, and unload food donations using agency vehicles.
- Ensure vehicles are kept clean, organized, and compliant with safety standards.
- Complete required pickup documentation and communication with supervisors regarding delivery issues or changes.
- Coordinate with pantry staff, program teams, and volunteers to support daily operations.
- Communicate inventory shortages, overstock, or quality concerns to supervisors.
- Provide support during pantry distributions and special food events as needed.
- Maintain positive, respectful relationships with donors, vendors, and community partners.
- Follow all food safety, sanitation, and workplace safety policies.
- Adhere to organizational procedures, HPNAP guidelines, and applicable regulations.
- Use personal protective equipment (PPE) as required.
- Report safety hazards, accidents, or incidents promptly.
Benefits
- generous paid time off (4 weeks of vacation plus paid holidays, personal, and sick time)
- medical, dental, vision
- supplemental benefits including employer provided basic life insurance and employee assistance programs
- tuition reimbursement and fitness reimbursement after 1 year of employment
- a retirement plan that includes employer matching
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
