Receiving Clerk

Volumod Indy LLC • Indianapolis, IN

8h • Onsite

About The Position

The Receiving Clerk (Inventory Systems & Documentation) is responsible for accurate and timely processing all incoming and outgoing material transactions within the company’s inventory system. This role plays a critical part in maintaining inventory
integrity by ensuring all receipts, returns, and customer pickups are properly documented and recorded.
This position is highly detail-oriented and serves as the primary liaison between Receiving, Accounting, and Purchasing to ensure clear communication, accountability, and efficient material flow.

Requirements

• High school diploma or GED required, associate’s degree preferred.
• 2+ years of experience in receiving department, inventory control, or administrative support within a warehouse or manufacturing environment.
• Experience with inventory management systems (Fishbowl or similar ERP/WMS preferred).
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficient in Microsoft Office (Excel, Outlook, etc.).
• Strong organizational and time management skills.

Responsibilities

• Accurately enter all receiving transactions into the Fishbowl inventory management system.
• Verify received quantities against purchase orders and packing slips before system entry.
• Maintain real-time accuracy of inventory records to support production and financial reporting.
• Investigate and resolve discrepancies in coordination with Purchasing and Accounting.
• Complete and maintain all receiving documentation, ensuring proper filing and traceability.
• Process and track all return merchandise authorizations (RMAs) and associated paperwork.
• Document customer pickups and ensure all materials are properly removed from inventory within Fishbowl.
• Maintain organized digital and/or physical records for audit and compliance purposes.
• Manage and log in all small parcel deliveries (FedEx, UPS, Amazon, etc.) received at the dock.
• Ensure timely distribution of incoming packages to appropriate departments.
• Coordinate with warehouse personnel to ensure proper handling and staging of received items.
• Serve as the primary point of contact for receiving-related inquiries from Accounting and Purchasing teams.
• Communicate receiving issues such as shortages, damages, or incorrect shipments promptly.
• Support internal teams by providing accurate and timely receiving data.
• Help establish and maintain standardized receiving processes and documentation procedures.
• Identify opportunities to improve efficiency, reduce delays, and enhance inventory accuracy.
• Support efforts to streamline communication between departments and improve workflow consistency.

Benefits

• Volumod offers a comprehensive and competitive benefits package designed to support our employees’ health, financial well-being, and work-life balance. Eligible employees receive medical, dental, and vision insurance, along with company-paid life and disability coverage.
• We provide a 401(k) plan with company contributions, paid time off, and paid holidays.
• Additional benefits include ancillary coverage such as critical illness, hospitalization, accident, tuition reimbursement, employee assistance programs, and production bonus programs.
• Our goal is to invest in our team by providing meaningful benefits that help you thrive both personally and professionally.
• This is a fast-paced, fun environment where a trade can be learned, a sacred space created, and a life can be transformed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees