Receiving Associate

TOTE Resources LLC•Tacoma, WA

10d•$21 - $31•Onsite

About The Position

This position is primarily responsible for receiving and processing inbound freight documents and entering shipment details into Operating Software (TruckMate). This positions ensures freight bill entry is accurate for the movement, compliance, and invoicing of freight. This position may also perform a variety of routine to moderately difficult detail oriented clerical duties in support of facility operations.

Requirements

High school diploma or GED equivalent
Minimum of one year of experience in warehousing, dock facility, receiving, freight forwarding or transportation in an administrative role.
Experience with Microsoft Office Suite required
Must have exceptional attention to detail, perform work accurately and ability to proof own work
Excellent data entry skills including speed, accuracy and thoroughness
Excellent Customer Service skills in person and on the phone
Ability to professionally serve a variety of people in a busy and fast-paced environment
Strong written and verbal communication skills
Must have the ability to work independently and as part of a team
Must be reliable and dependable
Treats people with respect, keeps commitments, inspires the trust of others, work with integrity and ethically, uphold organizational values

Nice To Haves

Prior customer service experience preferred
IATA, IMDG, 49CFR knowledge and use in a professional role preferred
Prior Hazardous Materials or Hazardous Waste freight experience preferred
Working knowledge of computers; Handheld scanning devices and computerized warehouse management system knowledge preferred
Proficient knowledge of Microsoft Office suite

Responsibilities

Operate safely and in compliance with all established HSSE policies and procedures
Create bill of lading and barcode labels from inspection of inbound freight documents for appropriate shipper, consignee, billing party, commodity description, hazmat description, shipment reference numbers, piece count, weights and dimensions
Work with management to increase the efficiencies and accuracy of the receiving and data entry processes
Identify Logistics pre-books, customer special needs, determine shipment method based on destination, and prioritize based on contract, reference numbers or email communications
Schedule receiving appointments for inbound freight via email or by phone
Communicates with employees in various departments as well as customers to resolve freight issues, missing freight, hazmat documentation, and other discrepancies
Verify documentation is signed off by driver and receiving staff.
Completes final review of own work; verifies accuracy, makes changes or corrections as necessary before completing freight bill for auto or manual billing
Assists with scanning/imaging receiving documentation and resolving questions/issues that arise in the imagining system (Synergize)
Research and identify hazardous materials and enter them correctly in Operating Software (TruckMate) prior to shipment departure.
Monitors re-consigned inbound shipments and ensures appropriate shipping labels are created and affixed to the freight.
Monitors various reports to assist freight operations.
Perform other duties as assigned

Benefits

Competitive base annual salary range: $20.50 – $30.80, depending on experience and qualifications
Employer subsidized medical, dental, and vision coverage for you and your family/dependents.
Employer‑paid life insurance, accidental death and dismemberment (AD&D), and short‑term and long-term disability coverage
Generous 401(k) plan with a 4% company match
2 weeks’ vacation annually
7 company holidays
7 days of sick leave annually
Up to $5,250 per year in tax-free educational assistance to assist with career development and growth
$2.00 differential pay for Swing Shift
Annual boot reimbursement