Receiving and Logistics Coordinator

Wellington Foods Inc•Corona, CA

About The Position

POSITION SUMMARY : Under general supervision of the Warehouse Manager and/or Warehouse Assistant Manager. Receiving & Logistics Coordinator is responsible for tracking the release of customers finished product and subsequently preparing shipping documents. Handles all duties involved with quoting and shipping freight to ensure that the customer receives their finished product in a timely manner. Coordinator will perform duties related to the scheduling, receipt, recording and distribution of incoming materials, packaging components and labels in the receiving department. Assists in general warehouse duties that may include assisting in the loading of outgoing freight or unloading of incoming freight. Role models Wellington Foods high ethical standards and code of conduct. This position reports to the Shipping/Warehouse Manager MAJOR FUNCTIONS & RESPONSIBILITIES : Collaborate with procurement staff to schedule expected deliveries. Packaging products for return to vendors and filling out any paperwork necessary Inspect all incoming raw materials, packaging components and labels. Verify all required documents are received along with raw materials, packaging components, and labels. Documents include, but are not limited to, bill of lading, packing list, certificate of analysis, certificate of compliance, kosher certificate, etc. Confirm weights and counts against packing list and bill of lading. Inspects incoming freight for damage and prepares damage claims if necessary. Enters information, which includes but is not limited to, date received, P.O. number, material number, vendor lot number, internal lot number, inbound log number, quantity received, GRN number, vendor name, expiration date and location, about incoming freight into the receiving log. Notifies and helps coordinate the movement of the material to the proper department. Prepares necessary labels for incoming raw materials, packaging, and labels. Assume responsibility for returning unsatisfactory shipments or receiving replacements Sustain inventories for all inbound damaged materials Other responsibilities as determined and assigned by the Warehouse Manager, Warehouse Assistant Manager and/or Receiving Supervisor. Prepare all outgoing shipment paperwork. Contact Carrier Representatives to make arrangements or to give instructions for shipping of material. Determine shipping methods, routes or rates for materials to be shipped. Confirms that the correct product is getting loaded by verifying lot numbers and confirming quantities. Prepares all outgoing small package freight using UPS, Fed-Ex or DHL Software. Responsible for confirming that all outgoing freight paperwork is complete. Updates the shipping log with each outgoing shipment information. Adhere and enforce current Good Manufacturing Practices (cGMPs), Good Documentation Practices (GDPs), safety, company rules, SOPs, and policies. Make arrangements for pickups of material at the request of the purchasing department.

Requirements

Minimum of 3 years’ experience working in a warehouse environment in a logistics, supply chain or relevant field.
Must have a high school diploma or equivalent.
Must be proficient in Microsoft Excel and Outlook.
Must have strong data entry skills as well as great organizational skills.
Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Develop constructive and cooperative working relationships with those on your team.
Must be able to convey information effectively to others.
Ability to prioritize work and meet deadlines.
Ability to read and write English.
Team player, willing to assist others in their areas to accomplish tasks.
Must be able to work overtime and weekends as necessary.
Ability to stay focused and alert; utilize basic math skills; audit paperwork; carry out routine tasks with appropriate follow-up.
Ability to stand for long periods of time, to work in confined area and to lift up to 50 pounds.
Forklift certification.

Responsibilities

Collaborate with procurement staff to schedule expected deliveries.
Packaging products for return to vendors and filling out any paperwork necessary
Inspect all incoming raw materials, packaging components and labels.
Verify all required documents are received along with raw materials, packaging components, and labels.
Confirm weights and counts against packing list and bill of lading.
Inspects incoming freight for damage and prepares damage claims if necessary.
Enters information about incoming freight into the receiving log.
Notifies and helps coordinate the movement of the material to the proper department.
Prepares necessary labels for incoming raw materials, packaging, and labels.
Assume responsibility for returning unsatisfactory shipments or receiving replacements
Sustain inventories for all inbound damaged materials
Other responsibilities as determined and assigned by the Warehouse Manager, Warehouse Assistant Manager and/or Receiving Supervisor.
Prepare all outgoing shipment paperwork.
Contact Carrier Representatives to make arrangements or to give instructions for shipping of material.
Determine shipping methods, routes or rates for materials to be shipped.
Confirms that the correct product is getting loaded by verifying lot numbers and confirming quantities.
Prepares all outgoing small package freight using UPS, Fed-Ex or DHL Software.
Responsible for confirming that all outgoing freight paperwork is complete.
Updates the shipping log with each outgoing shipment information.
Adhere and enforce current Good Manufacturing Practices (cGMPs), Good Documentation Practices (GDPs), safety, company rules, SOPs, and policies.
Make arrangements for pickups of material at the request of the purchasing department.