Receiving Agent/Accounting Generalist

Omni Hotels & Resorts•Charlottesville, VA

3d•Onsite

About The Position

To act as a liaison between individuals in the hotel and supplier representatives in the procurement of goods and services required to achieve the objectives of each department. In addition, ensuring proper handling of all guest packages

Requirements

Strong written and verbal communication skills.
Strong sense of time organization and urgency.
Able to work independently and within a team.
Able to lift 50 lbs.
Must have valid VA driver's license in good standing.

Responsibilities

Maintain inventory spreadsheets.
Manages the uniform purchases and issuance.
Costs and logs all requisitions.
Fill general storeroom requisitions and check requisitions for proper authorization.
Makes trips to local stores as needed.
Picks up beverage orders from the local ABC store.
Obtains valid COIs for all vendors working or delivering on site.
Sets up new vendors through the Omni supplier upload site.
Obtains W-9’s from all vendors.
Enters supplier requests once approved into Birchstreet.
Assist in end-of-month inventories.
To follow/adhere to Omni Hotels operating procedures and local health regulations.
Verify that no requisitions are left open (all requisitions should be completed and closed out).
Receives all invoices through Birchstreet.
Generates PO’s for the one-off items ordered without a PO.
Manages the shipment and receipt of all products, materials, and supplies.
Tracks, traces, and updates the status of incoming and outgoing shipments.
Engages with vendors and drivers with a positive attitude.
If shipment is correct, time stamp and sign driver’s and hotel copies of invoice. Place the hotel stamp on the front side of the invoice and sign next to “Received By”. Maintain receiving temperature log.
If shipment is received with delivery slip or memo invoice, follow same procedure, and fill out a “goods received without invoice” form (completed after inspection).
Assists with setting and maintaining par levels for the gift shop and bar areas.
Ship, receive and track all incoming and outgoing packages for both hotel guests and hotel staff.
Ensures the dock is kept clean, neat and clutter free. Notifies department heads if action is needed.
Promptly sorts deliveries and notifies Department Heads to obtain them from the dock.
Complete daily receiving log and submit to accounts payable with receiving log and invoices. Submit daily a progress report to Department Heads for outstanding deliveries