Realty Change Clerk

Property Appraiser of Miami-Dade County • Miami, FL

5d

About The Position

This is advanced clerical, technical, and public contact work processing and maintaining the property assessment roll for the Property Appraisal Department.

Employees in this class perform a variety of detailed clerical and computer graphic work involving the use of maps, surveys, aerial photographs, and subdivision plats. The emphasis of the work is on reading and interpreting complex legal descriptions and accessing and accurately updating the GIS layers to reflect changes in real property legal descriptions, property assessments, waiver of plats, new subdivision plats, municipal zoning, and resolution of GIS overlay. Supervision is received from an administrative superior who reviews work for technical accuracy and conformance to established procedures and regulations.

Requirements

• High school diploma or GED.
• One year of clerical experience in tax assessment, property appraisal, real estate sales, or abstracting titles to include experience with complex legal descriptions is required.
• Completion of 30 semester credits in Real Estate and/or Appraisal related coursework may substitute for the required experience.

Responsibilities

• Prepare and process realty changes and collectors cutouts for separations and groups, right-of-way takings, dedications, street and/or alley closings, new subdivisions' plat, waiver of plats and annexations; maintain and process resolutions/ordinances received from the county and other municipalities; access and update the GIS property layers to accurately reflect changes.
• Calculate tax pro-rations involving court cases from the County Attorney's Office and other government agencies' takings and acquisitions such as Everglades National Park, Corps of Engineers, and South Florida Water Management.
• Prepare and process exempt government deeds, corrections of tax roll errors-in-fact, delinquent cutouts, and property separations requested by the Tax Collector.
• Review and take appropriate action on deeds and correspondence received from various outside sources requesting separations and groupings of real property; confer with attorneys and surveyors when discrepancies in legal description and/or chain of title appear; prepare realty change and access and update the GIS property layer to reflect the requested separation or grouping.
• Use GIS parcel base map maintenance applications to plot complex metes and bounds to describe a parcel using coordinated geometry (COGO); create, cancel, or re-activate folio numbers to update parcel polygons; add or delete annotations, such as lot/block numbers, dimensions and acreage for all parcels over one acre.
• Review complex deeds to determine if the deed is a straight or fee interest transfer or requires a separation or grouping of the legal description; notify the district lead worker of the type of action required and prepare appropriate realty change documents required to reflect the correction of legal description and ownership of parcel on the assessment roll and update GIS layers to reflect the change.
• Assist various county departments, agencies, attorneys, developers, and the public as required; compile necessary records for review with taxpayers and attorneys or agents; request field checks through districts as required establishing location and condition of existing buildings; explain established legal provisions and department procedures as necessary, referring questionable problems to supervisor.
• Maintain records and compiles necessary data.
• Perform other related work as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees