Real Property Management Specialist

State of Montana•Helena, MT

12h

About The Position

The General Services Division is looking for an individual with a business background in any of the following: commercial property/space management; real estate sales; commercial leasing; real estate lending; appraisal; and/or urban planning to join their team. The Real Property Management Specialist reports to and works with the Real Property Manager. The incumbent is responsible for the management of state-owned space in the Helena area (Capitol Complex) and the acquisition/development, negotiation, approval and management of leases for office space statewide. This position provides daily management of over 1.6 million square feet of leased space and 1.4 million square feet of state-owned office space. The incumbent assists in the development and maintenance of a state space allocation plan, resolves conflicts between building owners and tenants, ensures contract compliance, and assists the Division and tenant agencies with both short-term and long-term space planning needs. The incumbent interacts regularly with the Division’s space planner, GIS analyst, and construction project managers.

Requirements

Bachelor’s degree in business or related field, and two years applicable experience.
Alternate combinations of education and experience will be considered on a case-by-case basis.
Knowledge of commercial property management best practices, real estate issues, and Montana real estate laws, rules, and regulations
Experience with real estate values, local markets, lease rates and zoning requirements
Understanding of appraisal principles and real estate sales
Understanding of facilities management standards, including working knowledge of BOMA standards
Knowledge of the state contracting process
Understanding of construction processes and practices including working knowledge of codes, standards, and cost estimating using RS Means
Ability to represent and effectively communicate department policies, procedures and legislative mandates
Ability to facilitate communication of proposed space design to architects, read building blueprints, monitor construction of space and serve as liaison between architects, contractors and agency
Ability to effectively communicate both orally and in writing
Ability to negotiate and resolve conflicts with various stakeholders, and build consensus among groups with opposing opinions
Proficiently use the Microsoft Suite, including Word and Outlook
Ability to be available after-hours or on weekends as needed for incidents or situations involving leased or owned property
Ability to work, plan and organize independently with minimal supervision
Ability to research, gather, organize and analyze large volumes of survey information
Ability to research real estate markets, project space needs and understand space needs
Ability to research property data through Cadastral, deed and title searches, or other means
Ability to apply laws concerning contracts, OSHA requirements, ADA requirements, DOA security requirements, and safety issues for evaluation of suitability of space
Ability to draft leases between State and building owner, addressing all legal requirements and agency issues
Ability to deliver outstanding customer service
Ability to identify problems and establish strategies to address them
Ability to provide timely and relevant advice based on best practices, market analysis, or independent research to stakeholders and Division leadership

Responsibilities

Management of state-owned space in the Helena area (Capitol Complex)
Acquisition/development, negotiation, approval and management of leases for office space statewide
Daily management of over 1.6 million square feet of leased space and 1.4 million square feet of state-owned office space
Assists in the development and maintenance of a state space allocation plan
Resolves conflicts between building owners and tenants
Ensures contract compliance
Assists the Division and tenant agencies with both short-term and long-term space planning needs