Real Estate Transaction Coordinator

The Mercy Lugo Struthers Team at Casals, Realtors • Woodbridge, VA

1d • $45,000 - $55,000 • Onsite

About The Position

Are you detail-oriented, highly organized, and passionate about creating a seamless client experience? The Mercy Lugo-Struthers Team, one of Northern Virginia’s top-ranked real estate teams, is looking for a skilled Transaction Coordinator to manage both listing and buyer transactions from contract to close. This is your chance to join a proven, high-performing team where your expertise ensures smooth processes, happy clients, and continued growth. As our Transaction Coordinator, you’ll be the backbone of our operations—supporting agents and clients throughout the listing and buyer process. From preparing listings to monitoring contract deadlines, you’ll ensure every detail is handled with precision while providing exceptional client care. What We Offer: Competitive compensation ($45,000–$55,000 annually, depending on experience). Paid vacation and sick days (if employee). Health and dental insurance (if employee). Supportive, collaborative team culture. Proven systems and mentorship for growth. Compensation (Hourly Equivalent): $22–$26 per hour (full-time, 40 hrs/week), depending on experience. Performance bonuses are possible for exceptional service or high-volume months. Work Schedule & Location: Full-time, in-office position in Woodbridge, VA. Monday–Friday, day shift, occasional weekends as needed.

Requirements

• Minimum 3 years of real estate experience (transaction management, TC, title, or mortgage background).
• Ability to handle 20–30 open files at once.
• Strong understanding of Virginia real estate contracts.
• Strong written/verbal communication and organizational skills.
• Tech-savvy (CRM, MLS, e-sign platforms).
• Detail-oriented, solution-oriented, and highly reliable.

Nice To Haves

• Real estate license preferred.
• Bilingual English/Spanish preferred.

Responsibilities

• Prepare and manage all listing documentation and compliance files.
• Coordinate pre-listing activities, marketing prep, photos, and staging.
• Manage the transaction from contract to close, tracking deadlines.
• Schedule inspections, appraisals, and walk-throughs.
• Facilitate HOA/inspection repairs.
• Provide regular communication to clients, agents, and vendors.
• Collect, organize, and audit documentation for compliance.
• Follow up after closing to ensure client satisfaction and request referrals.
• Serve as liaison among clients, agents, lenders, appraisers, and vendors.
• Manage escrow and contingency deadlines.
• Monitor repairs and ensure timely resolution.
• Maintain accurate records in CRM and compliance systems.
• Support agents and clients with escrow paperwork (appraisals, titles, loans).
• Audit contracts for proper signatures and documentation.

Benefits

• Competitive compensation ($45,000–$55,000 annually, depending on experience).
• Paid vacation and sick days (if employee).
• Health and dental insurance (if employee).
• Supportive, collaborative team culture.
• Proven systems and mentorship for growth.
• Performance bonuses are possible for exceptional service or high-volume months.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed