Real Estate Specialist
About The Position
The Real Estate Specialist supports the Real Estate team by managing lease expirations, transaction documentation, reporting, and portfolio support activities. The role ensures accurate documentation, supports negotiations and renewals, prepares standardized deliverables, and maintains portfolio data integrity. This position works cross-functionally with Finance, Legal, Planning & Design, Site Operations, and external landlords/brokers. Day to Day Tasks: 1. Draft and revise lease proposals, letters of intent, and related correspondence 2. Prepare Signature Request Approval Forms (SRAFs) and executive summaries 3. Update and maintain property summary sheets and standardized portfolio documentation 4. Track key lease dates (renewals, expirations, options, escalations) 5. Coordinate with landlords and brokers on routine matters 6. Support negotiations by compiling financial comparisons and market data 7. Prepare PowerPoint presentations and internal reporting materials 8. Maintain Real Estate database and shared files 9. Assist with due diligence and document organization for acquisitions or dispositions
Requirements
- 3–5 years of experience in commercial real estate, lease administration, property management, or corporate real estate
- Experience reviewing lease documents preferred
- Experience in healthcare or institutional real estate is a plus
- Strong written and verbal communication skills
- Ability to manage multiple transactions and deadlines simultaneously
- Strong attention to detail and document accuracy
- Financial literacy (ability to understand lease economics and compare financial terms)
- Ability to operate in a structured, process-driven environment
- Professional maturity when interacting with landlords and internal stakeholders
- Microsoft Excel (intermediate to advanced)
- Microsoft PowerPoint
- Microsoft Word (document redlining and formatting)
- CoStar (preferred)
- Experience with lease administration databases or contract management systems preferred
- Bachelor’s degree required (Business, Real Estate, Finance, or related field preferred)
Nice To Haves
- Healthcare real estate experience
- Experience preparing approval memos or executive summaries
- Exposure to budgeting or financial forecasting
- Experience working in a matrixed or institutional environment
Responsibilities
- Draft and revise lease proposals, letters of intent, and related correspondence
- Prepare Signature Request Approval Forms (SRAFs) and executive summaries
- Update and maintain property summary sheets and standardized portfolio documentation
- Track key lease dates (renewals, expirations, options, escalations)
- Coordinate with landlords and brokers on routine matters
- Support negotiations by compiling financial comparisons and market data
- Prepare PowerPoint presentations and internal reporting materials
- Maintain Real Estate database and shared files
- Assist with due diligence and document organization for acquisitions or dispositions
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Career Level
Mid Level
Number of Employees
501-1,000 employees
