Real Estate Projects and Workplace Strategy Specialist
About The Position
Crusoe is looking for a highly organized, proactive Real Estate Projects and Workplace Strategy Specialist to support our growing environment. This role is ideal for someone who thrives in a fast paced environment, adapts quickly to shifting priorities, and enjoys building structure where it doesn’t yet exist. You’ll support workplace and real estate initiatives including office buildouts, renovations, expansions, and space planning efforts. You’ll partner with internal stakeholders and external consultants to keep projects on track, manage key documentation, and support workplace planning needs as the company grows. Space planning experience and CAD skills are required for supporting layout updates, test fits, and workplace planning documentation.
Requirements
- 4+ years of experience in project coordination, real estate, workplace strategy, design & construction, or a related field
- Space planning experience (test fits, seating plans, adjacency planning, headcount planning support)
- CAD skills (AutoCAD or similar) and/or experience updating floor plans and layouts
- Experience supporting office buildouts, lease-related projects, or workplace scaling in a high-growth company
- Familiarity with tools like Asana, Smartsheet, Monday, Jira, or similar project tracking systems
- Strong organizational skills with the ability to manage multiple projects at once
- Clear written and verbal communication skills and comfort working cross-functionally
- Strong attention to detail and ability to create structure in evolving environments
- Proficiency in Google Workspace (Sheets, Docs, Slides)
- Adaptable and flexible: comfortable shifting priorities as business needs evolve
- Proactive and self-directed: anticipates needs and follows through without heavy oversight
- Strong judgment and ability to prioritize effectively in a fast-moving environment
Responsibilities
- Support workplace and real estate projects including office buildouts, renovations, expansions, and restacks
- Coordinate project schedules, meeting cadences, action items, and follow-ups across internal teams and external partners
- Maintain project trackers, key milestones, and documentation across multiple workstreams
- Support budget tracking, invoice coordination, and basic financial documentation for projects
- Assist in preparing project updates, reporting, and stakeholder communications
- Support space planning initiatives tied to headcount growth, team needs, and evolving organizational requirements
- Maintain and update floor plans, seating plans, and space allocation documentation
- Support test fits and layout iterations in partnership with architects, designers, and internal stakeholders
- Help ensure space plans align with workplace standards, planning assumptions, and future growth needs
- Coordinate with external partners including architects, space planners, engineers, contractors, and furniture vendors
- Support RFP processes, vendor onboarding, and proposal coordination as needed
- Help ensure project teams stay aligned on scope, schedule, deliverables, and decision-making timelines
Benefits
- Industry competitive pay
- Restricted Stock Units in a fast growing, well-funded technology company
- Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
- Employer contributions to HSA accounts
- Paid Parental Leave
- Paid life insurance, short-term and long-term disability
- Teladoc
- 401(k) with a 100% match up to 4% of salary
- Generous paid time off and holiday schedule
- Cell phone reimbursement
- Tuition reimbursement
- Subscription to the Calm app
- MetLife Legal
- Company paid commuter benefit; $300/month
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
