Real Estate Project Manager

Anthropic•New York, NY

2d•Hybrid

About The Position

Anthropic’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems. We are looking for a detail-oriented Real Estate Project Manager to join our Workplace and Real Estate team at Anthropic. This critical role will be a key coordinator in our global real estate projects across multiple office locations, serving as the central liaison between external project managers, vendors, and internal stakeholders. The ideal candidate will bring 7-10 years of corporate real estate project management experience, with exceptional organizational skills and the ability to manage multiple concurrent projects while maintaining meticulous attention to detail in a fast-paced environment.

Requirements

Have 7-10 years of experience in corporate real estate coordination, project management, or related fields
Possess exceptional attention to detail with strong organizational and time management skills
Have experience coordinating office moves, restacks, and space reconfigurations in corporate environments
Demonstrate outstanding verbal and written communication abilities to ensure regular and clear project team and stakeholder communication
Show proven ability to manage multiple competing priorities in a fast-paced, dynamic environment
Have strong relationship management skills with the ability to work effectively with both internal and external stakeholders
Are proficient in G-Suite applications
Can work independently while knowing when to escalate issues appropriately

Nice To Haves

Have real estate experience in a rapid-growth technology company
Have experience in coordinating international real estate projects
Bring familiarity with workplace design and construction project coordination
Have specific experience with large-scale office moves and restacking projects
Show expertise in space planning and utilization optimization
Have experience with lease administration and transaction management
Demonstrate experience with process improvement and operational excellence

Responsibilities

Project Oversight & Coordination
Coordinate the delivery of multiple real estate projects across an international portfolio, ensuring swift project setup, timely completion, and adherence to budget parameters
Serve as primary liaison between external project managers and internal stakeholders, facilitating clear communication and project alignment
Assist in monitoring milestones, deliverables, and potential risks across all active projects
Support project meetings and coordinate follow-through on all commitments
Space Planning & Moves Management
Coordinate office moves and team relocations as we expand into new spaces and optimize existing neighborhoods
Develop move plans and timelines, coordinating with IT, Security, Facilities, and affected teams to ensure plans and roles and responsibilities are clearly communicated
Ensure moves are executed on time and with minimal disruption
Financial & Administrative Management
Lead new project setup including obtaining Certificates of Insurance (COIs), processing initial wire transfers to new landlords for deposits and first month's rent, raising internal purchase orders (Zip), and coordinating with Finance Team on obtaining Letters of Credit
Coordinate with Finance team to ensure proper documentation and compliance with Treasury Regulation requirements and accountable plan policies
Maintain project budgets with external project managers and flag variances to leadership, ensuring fiscal responsibility across all initiatives
Support lease administration activities across the global portfolio
Stakeholder Communication & Reporting
Prepare and distribute regular project status updates to stakeholders, creating written updates that clearly communicate progress, challenges (including mitigation steps taken), and next steps
Ensure all project documentation is properly maintained and accessible
In partnership with external project managers, ensure project delivery meets Anthropic standards

Benefits

We offer competitive compensation and benefits, optional equity donation matching, generous vacation and parental leave, flexible working hours, and a lovely office space in which to collaborate with colleagues.

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