Real Estate Operations Administrator

Renuity • Charlotte, NC

1d

About The Position

The Real Estate Operations Administrator is responsible for supporting the administrative and operational functions of the company’s real estate portfolio. This role ensures accurate onboarding of new facilities, maintains lease documentation integrity, coordinates insurance and compliance requirements, and partners closely with accounting for financial reporting accuracy. The ideal candidate has prior experience in commercial real estate, lease administration, and/or property management and is highly organized, detail-oriented, and process-driven.

Requirements

• 2–5 years of experience in commercial real estate, lease administration, property management, and/or related fields
• Working knowledge of lease terminology and commercial lease structures
• Experience managing lease documentation and insurance requirements
• Strong organizational skills and high attention to detail
• Strong writing and communication skills and ability to work cross-functionally within the organization
• Ability to manage multiple projects and deadlines
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to handle confidential and sensitive information appropriately

Nice To Haves

• Familiarity working with Accounting and/or Accounts Payable teams preferred
• Experience with lease management software preferred (such as LeaseQuery or Leasecake)

Responsibilities

• Coordinate onboarding of new facilities, including setup of documentation into our lease management systems, data capture, and internal system entry
• Maintain and organize lease files, amendments, insurance certificates, and attendant documentation
• Upload, track, and clean up documentation within designated lease/facility management systems
• Obtain and manage Certificates of Insurance (COIs) and ensure compliance with lease insurance coverage requirements
• Partner with Accounting and Accounts Payable to ensure accurate rent/operating expense schedules, payment setup, and landlord information (W-9s, ACH details, etc.)
• Track key lease dates, renewal options, and notice deadlines
• Assist with lease abstraction and verification of key lease terms
• Support landlord and broker communications as needed
• Maintain organized digital records consistent with internal controls and audit standards
• Assist with reporting requests and internal data reconciliation
• Support continuous improvement of lease administration processes and documentation standards, and otherwise assist with lease lifecycle management

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed