Real Estate Occupancy Planner

Anthropic•San Francisco, CA

13h•Hybrid

About The Position

Anthropic’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems. About the Role We are seeking an experienced Real Estate Occupancy Planner to join Anthropic's Workplace and Real Estate team. This role is the DRI for office move management, space restacking, neighborhood planning and key stakeholder engagement across our global portfolio. The ideal candidate brings a rigorous, data-driven approach to occupancy planning, excels at stakeholder collaboration, and is passionate about using technology and analytics to inform smarter space decisions. This individual contributor role will directly shape how Anthropic plans, assigns, and optimizes its physical workspace as we continue to scale.

Requirements

Have 5–8 years of experience in occupancy planning, space management, corporate real estate, or a related workplace function
Have hands-on experience managing office moves, restacks, or large-scale seat assignments across multiple locations
Are proficient with space management or IWMS platforms, preferably OfficeSpace (Archibus, Serraview, or similar)
Bring a strong analytical mindset and comfort working with occupancy data, utilization metrics, and headcount models to clearly articulate strategy to stakeholders
Have experience partnering with Finance or People Analytics teams on workforce and capacity planning
Are skilled at managing multiple projects simultaneously in a fast-paced, high-growth environment
Communicate clearly and confidently with both operational teams and senior leadership
Hold a Bachelor's degree in Real Estate, Urban Planning, Business, or a related field

Nice To Haves

Have experience rolling out a new space management platform across a global portfolio
Bring familiarity with badge/utilization data tools and how to connect them to planning decisions
Have worked in a high-growth technology company scaling from hundreds to thousands of employees
Demonstrate experience building scalable processes and documentation for occupancy planning functions
Bring knowledge of neighborhood planning models, activity-based working, or hybrid workplace strategies

Responsibilities

Capacity Planning & Data Analytics
Collaborate with the People Analytics team to integrate workforce data into capacity planning models
Develop and maintain occupancy dashboards and KPI reporting for leadership visibility
Analyze utilization data, badge access trends, and reservation patterns to identify optimization opportunities
Build forward-looking capacity forecasts aligned to hiring plans and portfolio lease events
Synthesize data from multiple sources to produce clear, defensible recommendations on space allocation and density
OfficeSpace Platform Ownership
Own the global rollout of OfficeSpace, Anthropic's new capacity planning and space management tool
Lead implementation planning, vendor coordination, and change management across all office locations
Develop training materials and adoption programs to onboard internal teams and Space Captains onto the platform
Establish data governance standards, floor plan accuracy protocols, and seat assignment workflows within OfficeSpace
Serve as the internal subject matter expert and primary point of contact for the OfficeSpace platform
Drive continuous improvement of the platform's configuration to meet evolving business needs
Move & Restack Management
Serve as DRI for all office relocation moves and building restacks across Anthropic's global portfolio
Own end-to-end move project management: planning, sequencing, stakeholder communication, and execution
Partner with Space Captains within each business unit to plan and assign departmental neighborhoods
Develop and maintain detailed move plans, seating assignments, and restack timelines
Coordinate cross-functionally with IT, Facilities, Security, and HR to ensure seamless transitions
Conduct post-move reviews to capture lessons learned and drive continuous improvement
Stakeholder Collaboration & Communication
Build strong relationships with Space Captains across business units to ensure neighborhood planning reflects team needs
Serve as a trusted advisor to team leads on space allocation, growth planning, and workplace norms
Create executive-level reporting and communications on occupancy performance and capacity outlook
Proactively surface space constraints, risks, and opportunities to the Head of Workplace and Real Estate