Real Estate Clerk - Clerk of Court

Hall County•Gainesville, GA

About The Position

Performs a variety of tasks which support the operations of the Court including receiving, recording and filing documents; assisting the public; receiving and accounting for money; and assisting the Judge and the Court. Essential Functions and Responsibilities Assumes duties of the Clerk of the Court as required. Assists in training and directing daily work of subordinate staff. Interviews and collect information from citizens. Receives, records, and files documents. Assures scheduling of cases and hearings. Prepares and types a variety of documents and records. Prepares and distributes the court calendar. Collects, receipts, and accounts for money. Responds to inquiries and complaints from the public. Operates various office machines with emphasis on personal computers. Regular and predictable attendance is required. Performs other related duties as required. Regular and predictable attendance is required. Performs all related work as assigned and/or required. Additional and/or Detailed duties when assigned to the Clerk of Court: Civil and Criminal Divisions: file and process case file records for their respective divisions. Other duties include preparing appeals for the Court of Appeals and the Supreme Court, processing notary public applications, tradename applications, bond forfeitures, Temporary Protective Orders, receipting fines & costs, maintaining the Business, Professional, and administrative records and index, submitting electronic disposition reports to GCIC & DDS, preparing DHR closed case reports, and issuing fifas. Traffic Violations Bureau: logs and files traffic, boating, hunting, fishing citations that are payable without a court appearance. Processes include obtaining driving records, calculating and receipting fines, mailing notices of arraignment, submitting electronic dispositions and failures to appear to DDS. Assists, as needed, in the daily accounting functions of the office including preparation of bank deposits, month’s end reporting and distributions. Real Estate Division: is responsible for filing, processing, storing, and retrieving all records involving land transactions, plats, liens, and UCCs, and collecting intangible and transfer taxes and recording fees. Must ensure all instruments are in proper form and meet required standards for recording. Records Management Division: processes case file requests for court calendars and hearings including the delivery, retrieval, refiling or routing of each while always tracking the location of files. Scans and files pleadings. Shuffles and boxes case files to allow for expansion or move to storage. Handles management and oversight of the Board of Equalization which includes recruiting members, processing appointments, scheduling training, scheduling hearings, attending hearings and providing secretarial help to the Board, notifying taxpayers of hearings and decisions, and maintaining a payroll roster for BOE pay. Courts Division: is responsible for managing all aspects of the jury selection process for trial and grand jurors from the time the juror is summoned until their service has concluded. Duties include maintenance and management of the jury pool information, processing juror payroll. Staffs the receipt room and receipts monies for fines imposed by the judge following a courtroom appearance.

Requirements

High School Diploma or G.E.D.
Three years’ clerical support experience.
Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.
Must have fingerprint-based background check
Security Awareness training as required by GCIC,
May be required to obtain Terminal Operator Certification
Knowledge of business and legal English, spelling, arithmetic, and modern office practices and principles.
Knowledge of court recording and filing regulations and procedures.
Knowledge of legal terminology, documents, and the laws, rules, and regulations governing the filing and recording of legal instruments.
Ability to type 35 wpm.
Ability to deal courteously and diplomatically with the public, County officials, attorneys and other employees and be tactful with angry or hostile individuals.
Ability to follow oral and written instructions.
Ability to communicate clearly and effectively, both orally and in writing.
Skills in general computer operations and Microsoft Word and Excel

Nice To Haves

Bilingual skills a plus.

Responsibilities

Assumes duties of the Clerk of the Court as required.
Assists in training and directing daily work of subordinate staff.
Interviews and collect information from citizens.
Receives, records, and files documents.
Assures scheduling of cases and hearings.
Prepares and types a variety of documents and records.
Prepares and distributes the court calendar.
Collects, receipts, and accounts for money.
Responds to inquiries and complaints from the public.
Operates various office machines with emphasis on personal computers.
Regular and predictable attendance is required.
Performs other related duties as required.
Regular and predictable attendance is required.
Performs all related work as assigned and/or required.
file and process case file records for their respective divisions.
preparing appeals for the Court of Appeals and the Supreme Court
processing notary public applications
tradename applications
bond forfeitures
Temporary Protective Orders
receipting fines & costs
maintaining the Business, Professional, and administrative records and index
submitting electronic disposition reports to GCIC & DDS
preparing DHR closed case reports
issuing fifas
logs and files traffic, boating, hunting, fishing citations that are payable without a court appearance.
Processes include obtaining driving records, calculating and receipting fines, mailing notices of arraignment, submitting electronic dispositions and failures to appear to DDS.
Assists, as needed, in the daily accounting functions of the office including preparation of bank deposits, month’s end reporting and distributions.
is responsible for filing, processing, storing, and retrieving all records involving land transactions, plats, liens, and UCCs, and collecting intangible and transfer taxes and recording fees.
Must ensure all instruments are in proper form and meet required standards for recording.
processes case file requests for court calendars and hearings including the delivery, retrieval, refiling or routing of each while always tracking the location of files.
Scans and files pleadings.
Shuffles and boxes case files to allow for expansion or move to storage.
Handles management and oversight of the Board of Equalization which includes recruiting members, processing appointments, scheduling training, scheduling hearings, attending hearings and providing secretarial help to the Board, notifying taxpayers of hearings and decisions, and maintaining a payroll roster for BOE pay.
is responsible for managing all aspects of the jury selection process for trial and grand jurors from the time the juror is summoned until their service has concluded.
Duties include maintenance and management of the jury pool information, processing juror payroll.
Staffs the receipt room and receipts monies for fines imposed by the judge following a courtroom appearance.