This role connects internal teams and external clients through organizational support, marketing coordination, and administrative service. The ideal candidate is adaptable, service-driven, and thrives in a fast-paced setting.
Facilitate listing process for new and existing listings
Manage active listings on commercial real estate exchanges and Colliers internal databases
Partner with other Client Service Coordinators to create, manage and update property brochures and flyers for active listings
Coordinate signage installation and inventory for Fox Valley office
Assist with the execution of marketing materials
Prepare and manage mailers, postcards and flyers
Ensure service coverage and seamless team project continuity for the daily needs of the brokerage operations by coordinating closely with administrative staff, researchers, marketers, and brokers on property marketing, proposal presentation, email and social media content, broker opinion of values and other materials as requested
Provide general administrative support to the Fox Valley office
Support office operations by submitting expense reports, completing credit card requisitions, sending documents, managing mail, answering the main phone line, and greeting guests and visitors
Assist in scheduling and organizing internal and external meetings, conference calls and appointments, including but not limited to, copying and assembly of documents for distribution, site reservations, food orders and attendance confirmations
Ensure office supplies and kitchen are properly stocked and manage purchasing for the office.
Draft and track Service Agreements and Purchase Orders.
Upload invoices, submit leases, and maintain COIs.
Update directories, welcome letters, renewal notices, and handbooks.
Coordinate move-ins/outs and manage bookings.
Assist with invoice coding, key/badge access, and reviewing security footage.
2+ years of experience in real estate, property management, or client service preferred.
Strong multitasking, organization, and communication skills.
Proficient in Microsoft Office and Adobe Acrobat; Canva and Photoshop a plus.
Self-starter with a team-oriented mindset.
Comfortable working independently.
Experience with Smartsheet, Yardi, DocuSign, and Angus is helpful.
Three Medical Plan Options
Dental and Vision Coverage
Flexible Spending Plan
Short-Term & Long-Term Disability Coverage
401(k) Participation (beginning with your first paycheck)
Company-Paid Life Insurance
Educational Assistance
Ample Paid Time Off (PTO) and Paid Company Holidays