Real Estate Administrator

About the position

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts.

Responsibilities

• Maintain inventory of office supplies and property staff directory
• Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors
• Assist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
• Responsible for accounts payable, accounts receivable and reporting
• Maintain property files in Box/Compass/etc.
• Assist PM's with entering new contracts into Quickbase for TI, Capital and Insurance related projects
• Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc.
• Occasionally assist Property Manager with AR collections
• Obtain and track expired Tenant COI's
• Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner
• Compiling and reviewing Tenant Billings and other miscellaneous charges
• Provide management team with aged delinquency reports and send delinquency letters
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
• Additional miscellaneous items as requested by Management

Requirements

• Must have a minimum high school diploma or GED, an associate's or bachelor's degree preferred
• Previous exposure to the commercial property management industry
• Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
• Possess professional demeanor and excellent interpersonal and customer service skills
• Proficient with computers the Microsoft Office suite, MS Word, Excel, PowerPoint, Outlook; Experience with MRI and Yardi software preferred
• Excellent communication skills, both verbal and written
• Ability to work independently