RCM Client Services Associate

AdvancedMD•Salt Lake City, UT

5d•Hybrid

About The Position

AdvancedMD is a unified cloud suite of medical office software hosted on Amazon Web Services/AWS including practice management, electronic health records, and patient engagement, and offers managed medical billing services for independent practices. AdvancedMD serves an expansive national footprint of 65,000 practitioners across 14,000 practices and 900 independent medical billing companies. 8.8M insurance claims are processed every month on the AdvancedMD billing platform! Role Summary Are you a collaborative problem solver who thrives on helping clients succeed while working as part of a close-knit, high-performing team? AdvancedMD is seeking a dedicated RCM Client Services Specialist to serve as the first point of contact for our Revenue Cycle Management (RCM) clients. In this dynamic role, you’ll combine technical support expertise, medical billing knowledge, and strong communication skills to resolve client inquiries, guide them through software functionality, and ensure smooth billing operations. You’ll be part of a team that values coordination, shared goals, and mutual support—working together to deliver consistent, professional client experiences. Through extensive training and ongoing development, you’ll build deep knowledge of the AdvancedMD software suite, RCM policies, and compliance standards, equipping you to provide effective solutions and train clients with confidence. This is an exciting opportunity to contribute to the success of a healthcare technology leader while growing your expertise in both software support and medical billing. If you are a proactive, detail-oriented team player who thrives in a collaborative environment and is passionate about delivering excellent customer service, we want to hear from you.

Requirements

High School Diploma or equivalent required
Availability to work an assigned 8-hour shift Mon. – Fri. 6am-6pm MT with flexibility to alter normal shift hours at times to help with quarterly software releases or team coverage
Must be dependable with excellent previous work attendance and minimal callouts
Ability to work in a hybrid in-office setting two days per week & home office location setting the remaining days of the week. Home office requirement for high-speed internet, dual monitors, keyboard/mouse, and a designated/private location for HIPAA requirements must be met. (Full-time remote possible for out-of-state or long-distance applicants.)
Basic computer skills with strong aptitude for learning computer software systems and a minimum 45-50 WPM typing speed
Minimum of one year of work experience in a medical office environment, software related customer service, IT or Support Desk role
Ability to troubleshoot PC related problems with knowledge of Windows products, MS Office Suite, NetSuite, and IOS knowledge helpful
Ability to learn and understand proprietary software and basic medical insurance billing as well as established RCM processes and procedures

Nice To Haves

Basic medical billing knowledge with experience in rebilling claims a plus
Ability to listen to and understand client requests or inquiries to respond appropriately
Excellent verbal and written communication skills, particularly phone and email correspondence with a strong emphasis on excellent listening skills in the process
Ability to complete and fully document basic and intermediate level research
Ability to analyze information and use logic to address client issues and problems
Ability to work independently and as part of a team as a contributing collaborator

Responsibilities

Analyze customer service needs and respond in real time to inbound calls and online cases, resolving software and billing inquiries with a focus on first-call resolution
Troubleshoot and research reported problems, leveraging knowledge base and team resources
Collaborate with Subject Matter Experts when necessary to help determine the best possible outcomes
Embody the culture of client success and OWN the client experience
Communicate clearly and professionally in all verbal and written interactions with clients and internal teams and document in a timely manner per approved processes
Gather and document potential software bugs to upper-level Tier 2 Support when applicable
Maintain and document records daily for each customer interaction within approved database
Complete basic rebill requests as needed utilizing documented processes. Direct inquiries to Accounts Receivable Specialists when necessary
Follow up on all unresolved customer inquiries in a timely manner to provide status updates or resolutions
Update and continue research on any open case with status updates every 72 hours at minimum
Perform other duties as needed and directed by Manager or Team Lead