RC Administrator

DriveTime•Phoenix, AZ

19d

About The Position

What’s Under the Hood DriveTime Family of Brands is the largest privately owned used car sales finance & servicing company in the nation. Headquartered in Tempe, Arizona and Dallas, Texas, we create opportunities and improve the lives of our customers and our employees by placing a focus on putting the right customer, in the right vehicle, on the right terms and on their path to ownership. You can find DriveTime’s tire tracks across the nation with dealerships where we embrace a transparent pricing approach, eliminating haggling and gimmicks and reconditioning centers where we breathe new life into pre-owned vehicles. Regardless of where you’re located, if you’ve got DRIVE and you’re looking to make an impact, we’d love for you to make a difference with us! That’s Nice, But What’s the Job? The Reconditioning Center Administrator plays a key role in managing vendor relationships, vendor coordination, processing invoices, and ensuring repair quality. This position supports smooth operations by handling vehicle repair orders, validating vendor work, and ownership of facility invoices.

Requirements

Strong verbal and written communication, follow-up, and follow-through skills
Comfortable operating all vehicles within the Reconditioning Center
Strong attention to detail for maintaining accurate records and vehicle standards
Must be familiar with company standards and assure each vehicle is kept to those cosmetic standards
Commitment to workplace safety and adherence to best practices
Ability to collaborate with management and team leads to assess vehicle repairs and costs
High School Diploma or GED required.
Valid driver's license and a good driving record.
Must be at least 18 years of age
Must be able to communicate in English to ensure effective performance of the position in a safety-sensitive/technical environment.

Responsibilities

Coordinate and assign sublet repairs with all vendors
Arrange transportation for off-site repairs
Communicate quality and timing expectations to vendors
Review completed vendor work for accuracy and quality
Process and approve sublet invoices, ensuring correct pricing
Apply vendor invoices to repair orders for close-out
Manage labor and parts coding for repair orders
Oversee tire orders, including processing and payment reconciliation
Collaborate daily with national vendors such as Advance Auto Parts, Auto Zone and NTW (National Tire Wholesale) to manage outstanding invoices
Communicate any issues with sublet vendors to Inspection Center General Manager (ICGM) and/or Inspection Center Recon Managers (ICRM)