Temporary Rankings and Submissions Assistant

Baker Botts•Austin, TX

2d•$34 - $47•Remote

About The Position

Baker Botts L.L.P. is seeking a temporary Rankings and Submissions Assistant to join its Client Development team. This is a temporary, full time, non-exempt position responsible for providing administrative support and assistance to the Rankings and Submissions Department in the management of the Firm’s directory and survey rankings submittal processes. This position can be resident in any of our Austin, Dallas, Houston, or Washington, D.C. offices.

Requirements

Bachelor's degree required.
1-3 years of professional administration experience, preferably with an AmLaw Top 250 law firm or in professional services.
Candidate must be comfortable interacting with Firm lawyers, other professionals and staff within the Firm and possess diplomacy, enthusiasm, perseverance and a sense of humor.
Candidate must be able to thrive in a fast-paced environment with a high-level of organizational and prioritization skills.
Strong skills in written and verbal communication and the ability to manage deadlines, shifting priorities, and attention to detail are required to be successful in this role.
Candidate should possess strong skills in MS Office; experience with InterAction/CRM, SmartSheet, Adobe Acrobat, Foundation, and iManage a plus.
Occasional overtime required.

Nice To Haves

experience with InterAction/CRM
SmartSheet
Adobe Acrobat
Foundation
iManage a plus

Responsibilities

Work with the Rankings and Submissions team and Client Development teams to coordinate and facilitate the preparation of submission documents, submission of final documents to various directories, and internal filing of final submission materials for reference.
Assist with internal and external outreach for submission related updates (description updates, profile updates, response rates, response deadlines, interview details, etc.).
Assist with internal submission planning processes, including meeting scheduling, action item documentation and post meeting follow-up.
Manage numerous outstanding submission deadlines and coordinate with the Rankings and Submission colleagues and Client Development to ensure deadlines are met.
Facilitate scheduling of interviews between survey researchers and firm lawyers; compile necessary interview prep materials and coordinate prep calls as appropriate.
Manage the survey calendar for submission due dates and requirements, as well as ranking announcements / guide launches.
Track the Firm’s directory rankings and other accolades, including the maintenance of the Firm’s rankings content management database system, submission portal log and various submission trackers.
Assist with ranking analysis used by the Communications team for Firm press releases.
Assist with submission conversions and repurposing of submissions as necessary.
Other miscellaneous projects as assigned.