Railcar Billing Coordinator

Savage • Gregory, TX

4d • Onsite

About The Position

The Railcar Billing Coordinator is responsible for the accurate and timely billing of railcar repair related services performed at the site. This position works closely with Railcar Maintenance Manager, Railcar Repair team, and internal finance teams to ensure all railcar activity is captured, validated, and billed in accordance with contractual agreements and operational records. This role requires an on-site presence, attention to detail, and the ability to partner directly with customer and railcar repair teams in a fast-paced industrial environment.

Requirements

• High school diploma or equivalent
• 2+ years of experience in billing, accounting, rail operations support, or logistics coordination
• Strong attention to detail and ability to work independently on-site
• Proficiency in Microsoft Excel
• Ability to communicate professionally with customers and internal stakeholders

Responsibilities

• Work daily on-site at the location to support railcar billing activities
• Partner directly with customer contacts to verify services rendered and billing details
• Act as the primary on-site billing liaison between the customer, operations, and internal finance teams
• Prepare and process invoices for railcar repair services
• Ensure billing aligns with customer contracts, AAR, and negotiated pricing
• Order and maintain onsite railcar repair inventory
• Submit accurate invoices in accordance with customer standards and expectations
• Update railcar repair daily reports and send end-of-day summary to customers
• Coordinate corrections, credits, and rebills as required
• Maintain clear documentation for railcar repair KPIs
• Maintain accurate billing records and supporting documentation at the site
• Ensure compliance with internal controls, customer requirements, and audit standards
• Support internal and customer audits as requested
• Support month-end close and reporting activities

Benefits

• Eligible full-time team members may participate in the company benefit package, which currently includes medical, dental, and vision plans; company-paid life, AD&D and disability insurance; supplemental life and disability options; health savings and flex spending accounts; profit sharing; and a 401(k) plan with match.
• Part-time team members are eligible to participate in the 401(k) plan with match, profit sharing, and may be eligible to participate in the medical plan depending on hours worked.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED