R&D Administrative Intern

Promega • Madison, WI

7h

About The Position

As an R&D Administrative Intern, you’ll gain hands-on experience in office administration, data management, event planning, and the exploration of AI tools to enhance process efficiency. A key part of your role will be helping the team identify and pilot AI-based solutions to streamline routine tasks, allowing more time for meaningful people-to-people interactions. You’ll assist with a variety of projects, including data entry, records management, and supporting team-building activities. You’ll also collaborate with administrators to track project tasks, ensure process documentation is up-to-date, and contribute fresh ideas to ongoing initiatives. Throughout your internship, you’ll experience Promega’s commitment to inclusion and emotional and social intelligence, and see firsthand how our values shape a positive, innovative, and collaborative workplace.

Requirements

• Currently enrolled in an undergraduate program (any discipline).
• Strong organizational skills with attention to detail.
• Ability to work both independently and collaboratively in a team setting.
• Strong written and verbal communication skills.
• Curiosity about how business operations and administrative teams support organizational success.
• Interest in learning about AI applications in administrative work and willingness to explore new tools.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with SharePoint or other collaboration tools is a plus.

Nice To Haves

• Prior experience in an office, administrative, or customer service setting.
• Familiarity with collaboration software such as Teams, SharePoint, or project management tools.

Responsibilities

• Assist the R&D Admin team in identifying and piloting AI-based solutions to improve efficiency in daily tasks (e.g., scheduling, reporting, communications).
• Help create and update process documentation and administrative knowledge resources.
• Perform data entry, records management, and document organization using Microsoft Office Suite, SharePoint, and other business systems.
• Support coordination and logistics for R&D All employee team-building activities, including scheduling, communications, and event setup. Compile surveys or feedback from events/activities and prepare simple reports or dashboards.
• Collaborate with administrators to prepare meeting materials, track project tasks, and support ongoing departmental initiatives.
• Provide fresh ideas and assist with special projects, including testing and recommending digital tools or AI applications for admin work.
• Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others.
• Embracing and being open to incorporating Promega’s 6 Emotional & Social Intelligence (ESI) core principles in daily work.
• Understands and complies with ethical, legal and regulatory requirements applicable to our business.

What This Job Offers

• Career Level: Intern
• Number of Employees: 5,001-10,000 employees