R&D- Administrative Assistant

Sherwin-Williams • Bowling Green, KY

5d • Onsite

About The Position

This role performs a variety of administrative functions at our Bowling Green, KY -Coil Coatings facility. Job duties include contact with other employees and access confidential and proprietary information and/or other items of value, and such access may be supervised or unsupervised. The Company therefore has determined that a review of criminal history is necessary to protect the business and its operations and reputation and is necessary to protect the safety of the Company’s staff, employees, and business relationships.

Requirements

• Must be legally authorized to work in the country for which you are applying for employment (without now or in the future needing sponsorship for employment work visa and/or permanent residence status).
• Must have High School Diploma or the equivalent of.
• Must be at least 18 years of age.
• Experience working in cross-functional teams
• Computer knowledge for data entry and communication
• Proficient in MS Office

Nice To Haves

• Associate’s Degree
• Prior Administrative Assistant experience
• Prior purchasing experience

Responsibilities

• Create an organized system of tracking, monitoring and prioritizing a high volume of tasks and projects.
• Prepare written communications and utilizing various computer applications, including the Office 365 suite.
• Maintain substrate purchasing/inventory at all locations o Purchase all metal substrate used for lab testing for all Coil locations: Bowling Green, Garland, Kankakee, Pittsburgh, Los Angeles, and other various locations. o  Issue Requisitions o Obtain quotes from suppliers o Issue required purchase orders from Coupa o Coordinate shipping of metal coils to the slitter
• Purchasing Supplies for R&D Lab Maintain inventory for daily lab and office functions o Research supply items for lowest cost option to support SW cost savings efforts o Work with corporate accounting for all invoices and purchase orders o Bring supplies up from the plant and restock all shelves and cabinets o Reconcile AAP, MRO and Invoice Hold Reports
• Assist with the facilitation of Paint School o Coordinate with Sales and R&D to schedule all dates for each Paint School o Coordinate with Sales all communications and organizations for customers, commercial, and inside trainers o Keeping up-to-date spreadsheet with confirmations for each class attendee o Coordinate with Sales to maintain the customer Paint School waiting list o Print and put together all teaching documents, name tags, certificates, etc o Coordinate safety briefings and plant tours for each class o Schedule all lunches and dinners associated with Paint School
• Support the administrative needs of the Bowling Green lab o Assist R&D lab as needed with presentations, meetings and conference calls o Gather needed and/or requested information from the global team o Set up and organize customer meetings, lunches and dinners o Update Phone Extension List o Update Coil Lab Organizational Charts o Coordinate the shipping of lab materials and samples o Coordinate the return of various IT items
• Demonstrate the ability to display a high degree of professionalism and confidentiality in communication both internally and with customers.
• Special projects

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED