Quality Systems Specialist I

New England Donor Services•Waltham, MA

5d•Hybrid

About The Position

This is a hybrid role that requires 1-2 days in office per week after a successful orientation period. During orientation expect to be in Waltham more. There is also a weekend coverage rotation among the team requiring in office coverage Saturday and Sunday every 6 to 7 weeks. The Quality Systems Specialist I (QSS) will be responsible for ensuring compliance with all internal Standard Operating Procedures and all pertinent regulatory and accreditation requirements. Duties include the following: perform QA review of organ and tissue donor records and associated data entry; collects, documents and distributes all relevant information to complete donor records and assure regulatory compliance; and ensures tissue processors and transplant centers are provided with all donor information required to help ensure the safety of the recipients of donated organs and tissues. Each level assumed the competencies of the essential job functions of the previous level. Collaborates with QSS team members to develop a staffing schedule that ensures QSS coverage 7 days a week (including holiday on call coverage). Completes tissue donor record review (preliminary and final) to ensure compliance to policies and procedures of NEDS and other governing bodies. This includes reviewing for all required data entry, test reporting and information sharing. Completes organ donor record review (preliminary and final) to ensure compliance to policies and procedures of NEDS and other governing bodies. This includes reviewing for all required data entry, test reporting and information sharing. Completes additional information requests by processors in a timely manner. Maintains all Electronic Medical Records (EMR) access. Communicates effectively within NEDS and with all outside agencies including tissue processors and transplant centers. Acts as a resource to all employees who document in donor records and perform other critical functions. Maintains confidentiality of all donor and recipient information as described by current laws and regulations. Attends regularly scheduled department meetings. Implements the Quality Assessment and Performance Improvement plan. Ensures the accuracy, security, confidentiality and availability of records in compliance with policies and procedures of NEDS and other governing bodies. May include other responsibilities as assigned by Director, Quality Assurance.

Requirements

Organ/Tissue Experience: strong working knowledge of organ and tissue donation processes and procedures. Knowledge of regulations and standards applicable to organ and tissue donation.
Detail Oriented: meticulous attention to detail
Computer & Application Literacy: proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint and the ability to learn NEDS’ internal systems including, but not limited to, the clinical database.
Workload Management and Organization: ability to prioritize workload, adapt to changing priorities and deadlines. Manages a complex workload and competing priorities with strong attention to detail, organization and time management.
Interpersonal and Communication Skills: ability to critically think, problem solve and work individually and as a team to manage the daily workload. Demonstrates a high degree of service and support to both external and internal customers. Ability to foster a collaborative team environment.
Emotional Intelligence: demonstrates the ability to understand, use and manage emotions in positive ways to relieve stress, communicate effectively, overcome challenges and diffuse conflict.
Undergraduate degree preferred, or a minimum of one years’ experience in organ/tissue banking, medical records or Quality Assurance.

Nice To Haves

Working knowledge of medical terminology preferred.

Responsibilities

Perform QA review of organ and tissue donor records and associated data entry
Collects, documents and distributes all relevant information to complete donor records and assure regulatory compliance
Ensures tissue processors and transplant centers are provided with all donor information required to help ensure the safety of the recipients of donated organs and tissues
Collaborates with QSS team members to develop a staffing schedule that ensures QSS coverage 7 days a week (including holiday on call coverage)
Completes tissue donor record review (preliminary and final) to ensure compliance to policies and procedures of NEDS and other governing bodies. This includes reviewing for all required data entry, test reporting and information sharing.
Completes organ donor record review (preliminary and final) to ensure compliance to policies and procedures of NEDS and other governing bodies. This includes reviewing for all required data entry, test reporting and information sharing.
Completes additional information requests by processors in a timely manner
Maintains all Electronic Medical Records (EMR) access
Communicates effectively within NEDS and with all outside agencies including tissue processors and transplant centers
Acts as a resource to all employees who document in donor records and perform other critical functions
Maintains confidentiality of all donor and recipient information as described by current laws and regulations
Attends regularly scheduled department meetings
Implements the Quality Assessment and Performance Improvement plan
Ensures the accuracy, security, confidentiality and availability of records in compliance with policies and procedures of NEDS and other governing bodies
May include other responsibilities as assigned by Director, Quality Assurance

Benefits

Generous paid time-off program
Health, Dental, Vision, and Mental Health insurance coverage
2x Annual Salary Life Insurance
Fertility Benefits
LGBTQIA+ Focused Healthcare Programs
Flex Spending Account Options
403(b) Retirement Plan with Organizational Contributions
Tuition Reimbursement
Employee Assistance Program (EAP)
Pet Insurance
Working Advantage discounts Program.
Personal career and skill development opportunities
You can also participate in Corporate sponsored events like the annual Blue & Green Walk, Community Volunteering opportunities, Organization-wide team-building outings, and more!