Quality Records Coordinator

HDR • Tampa, FL

21h

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Quality Records Coordinator, we'll count on you to: Serve as the local administrative support to Project Managers for the implementation of our Quality Management System (QMS). Activities include electronic folder creation, file maintenance, scheduling quality reviews, taking notes during quality reviews, preparing documents for PM review, moving files for archiving, tracking quality activities, project close-out, etc. Maintain list of all active projects and review activities Monitor the proper scheduling and completion of QA/QC activities Coordinate with Office Leadership on training needs related to QMS Coordinate hard copy destruction process on a regular basis Participate in Area and Corporate meetings and trainings related to QMS Assist with Quality Audits as needed Serve as back-up support to Senior Administrative Assistant who coordinates the execution of contracts Other tasks as assigned

Requirements

• A minimum of 3 years in similar consulting industry.
• Ability to develop an understanding of QMS fundamentals.
• Strong verbal and written communication with investigative interview experience.
• Familiarity with MS Excel, Word, Adobe PDF and PowerPoint.

Nice To Haves

• Bachelor's degree
• A minimum of 10 years related experience
• Must be team-oriented and able to work with a variety of people in a fast-paced environment
• Experience in an Architectural/Engineering firm a plus
• Preference given to local candidates

Responsibilities

• Serve as the local administrative support to Project Managers for the implementation of our Quality Management System (QMS). Activities include electronic folder creation, file maintenance, scheduling quality reviews, taking notes during quality reviews, preparing documents for PM review, moving files for archiving, tracking quality activities, project close-out, etc.
• Maintain list of all active projects and review activities
• Monitor the proper scheduling and completion of QA/QC activities
• Coordinate with Office Leadership on training needs related to QMS
• Coordinate hard copy destruction process on a regular basis
• Participate in Area and Corporate meetings and trainings related to QMS
• Assist with Quality Audits as needed
• Serve as back-up support to Senior Administrative Assistant who coordinates the execution of contracts
• Other tasks as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees