Quality Assurance Specialist

Burke & Herbert Bank & Trust • Moorefield, WV

89d

About The Position

The Quality Assurance Specialist plays a pivotal role in ensuring the integrity of systems data points, maintenance changes, transactions, and documentation within the organization. This position is responsible for conducting quality assurance reviews to ensure compliance with operational policy, procedures, and legal requirements. The Quality Assurance Specialist also handles the processing of legal documents received by the bank, ensuring timely responses and proper coordination across departments.

Requirements

• Associate or bachelor’s degree in business administration, finance, or a related field or equivalent related experience (e.g., quality assurance, auditor, or similar role).

Nice To Haves

• Knowledge of regulatory compliance, legal processes, and financial institutions is a plus.

Responsibilities

• Support the Business Assurance Manager in executing the operational plans set forth by the Director of Business Support and Delivery, ensuring alignment with organizational goals.
• Collaborate with the Business Assurance Manager to track, analyze, and report key performance metrics critical to the department's effectiveness and alignment with organizational objectives.
• Perform detailed reviews of system data points, input information, maintenance changes, documentation, and transactions in accordance with established Quality Assurance Procedures. Ensure compliance with internal policies and external regulations.
• Track identified issues from quality assurance reviews and follow up until resolutions are achieved. Ensure that corrective actions are properly implemented and documented.
• Assist in identifying trends or recurring issues within the quality assurance process to support continuous improvement efforts and mitigate potential risks.
• Maintain up-to-date knowledge of the company’s operational policies, procedures, controls, processes, and regulatory requirements that impact the Quality Assurance Review process.
• Receive, review, and process legal documents such as summons, subpoenas, levies, garnishments, and similar requests. Ensure a timely response in compliance with all deadlines.
• Act as the point of contact for attorneys and external agencies, clarifying the scope of legal requests to ensure proper and timely provision of requested information.
• Collaborate with various departments (e.g., legal and operations) to compile the necessary records and documents required to respond to legal document requests, ensuring compliance with due dates.
• Work with other departments to ensure quality assurance reviews verify that policies, procedures, controls, and regulations are being adhered to throughout the organization.
• Comply with all policies and procedures as applicable, including the Bank's BSA/AML policy.
• Assist with audits, regulatory reviews, and examinations by gathering relevant documentation requested by auditors or regulatory bodies.
• Perform additional tasks and responsibilities as directed by the Business Assurance Manager or Director of Business Support & Delivery.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree
• Number of Employees: 251-500 employees