Purchasing Technician

City of Tampa (FL) • Tampa, FL

393d

About The Position

This is responsible technical work involving procurement activities to support assigned Procurement Analysts and Department Management staff. The employee performs a variety of activities in support of the Purchasing department, including preparing and processing Bid/Request for Proposal (RFP) documents, addenda, City Council resolutions, and contracts/agreements. Employees are also responsible for maintaining accurate records of all procurement-related activities, including vendor files and budget office transmittals (BOTs). Under general supervision, employees perform duties of more than average difficulty that require the application of technical knowledge of appropriate legal requirements, rules, regulations, and procedures. Reasonable initiative and independent judgment are required in completion of tasks with a high degree of accuracy and on a timely basis. Considerable tact, diplomacy, and discretion are required to work with and gain cooperation from Procurement Analysts, other Purchasing Department staff members, internal City department staff/customers, vendors, and the general public. Work is reviewed through observation, conferences, reports submitted, and results obtained.

Requirements

• Graduation from an accredited high school, supplemented by course work in business administration or a related field.
• One (1) year of experience in purchasing or a related field; or an equivalent combination of training and experience.

Responsibilities

• Prepares Bid/RFP and addenda documents; prepares and broadcasts Bid/RFP via electronic bid systems.
• Directs vendors to the website as needed; sends bid preparation information and bid tabulations to the Equal Business Opportunity (EBO) Office.
• Assists Procurement Analysts with formal and informal Bid/RFP openings and with Pre-Bid/Pre-Proposal Conferences.
• Prepares weekly bid schedules; prepares and submits advertising, confirming publication and proper retention of ads.
• Records and maintains security and receipt of Bids/RFPs; maintains security and records of bid bonds and letters of credit.
• Prepares and processes Resolutions and Contracts/Agreements (generally $100,000 and greater); updates and distributes Resolution Log.
• Enters internal Purchasing approval documents; maintains records and processes approval documents and maintains, updates, and distributes tracking logs.
• Acts as Purchasing liaison to Legal Department, City Clerk, Revenue & Finance, internal City department customers, and Mayor's Office as requested.
• Screens/routes telephone calls and visitors; greets, assists, and provides solutions as well as information concerning established policies and procedures to public and/or vendors.
• Opens, stamps, sorts, and distributes incoming mail to staff; distributes purchase orders; checks E-mail for electronic bid responses; verifies stamp time with atomic time to ensure submittals are received on time.
• Administers records retention; posts information concerning public meetings; updates and distributes management reports; proofreads own work.
• Performs special projects and research tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees