Purchasing Supervisor

IHG Career • GU

74d • $14

About The Position

In this role, you will be responsible for overseeing procurement activities, ensuring cost-effective purchasing, and maintaining strong relationships with suppliers to support the smooth operation of our hotel. As part of the Crowne Plaza family, you’ll play a key role in upholding our standards of quality, efficiency, and sustainability while contributing to an exceptional guest experience.

Requirements

• High School diploma; Bachelor’s degree in Business Administration, Supply Chain, or a related field preferred.
• At least 2 years of previous Accounting or Purchasing experience.
• Fluent in English (speaking, listening, reading, and writing).
• Knowledge of procurement systems (e.g., SAP system, Purchase Plus system, or similar) experience and knowledge is preferred.
• Strong negotiation, communication, and organizational skills.
• Solid understanding of local suppliers, hotel procurement processes, and relevant regulations.
• Proficiency in MS Office applications (Excel, Word, Outlook).
• Detail-oriented, cost-conscious, and able to work effectively under pressure.
• Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances.
• Problem-solving and reasoning abilities.
• Ability to devise, prepare, and maintain spreadsheets using various software systems.
• Knowledge of computerized financial reporting systems and programs.
• Proper communication skills when interacting with colleagues and leadership.
• Proficiency with property management systems and point-of-sale systems and software.
• Familiar with balancing budgets and understanding how different money habits affect overall financial performance.
• Ability to analyze financial data, organize it, and present it clearly and professionally.
• Demonstrate a high end of ethics that may include reporting employees stealing from the Resort and identifying and exploiting loopholes in the budget.
• Ability to carry or lift items weighing up to 50 pounds.
• Attention to detail to find the smallest of errors and correct them before they become serious problems.

Responsibilities

• Maintain cleanliness, keep organized and keep inventory updated of the F&B and Samurai storages.
• Assist in completion of invoices in the SAP system and Purchase Plus systems daily.
• Assist in monthly Inventory uploads.
• Responsible for meeting the purchasing requirements of the hotel.
• Provide accurate and timely feedback on market conditions, including product availability, delivery lead times, seasonality, and price trends.
• Monitor vendor reliability and establish new supplier contacts.
• Continuously update price quotations and secure the timely delivery of all market list items.
• Obtain quotations for stock items at re-order points and other requested materials; evaluate options, obtain approvals, and place purchase orders.
• Stay updated on market trends and notify management of significant price fluctuations (greater than 10%) or changes that may affect procurement.
• Handle cash payments in line with hotel purchasing policies.
• Coordinate with the Hygiene Officer/Doctor to resolve issues in compliance with hygiene standards upon receiving goods.
• Review and provide weekly reports on all pending purchase orders across departments.
• Supervise daily purchasing activities to ensure requests are processed accurately and on time.
• Source, evaluate, and negotiate with suppliers to achieve the best quality, price, and service.
• Ensure all purchasing activities comply with hotel policies and local regulations.
• Maintain and develop strong supplier relationships, monitoring performance and resolving discrepancies or delays.
• Work closely with Stores and Receiving to maintain proper inventory control and stock levels.
• Support sustainable purchasing practices in line with IHG Green Engage initiatives.
• Verify purchase orders, quotations, and invoices before submission for approval.
• Monitor departmental budgets, ensuring cost efficiency.
• Prepare purchasing reports, cost analyses, and market comparisons for management review.
• Provide training on procurement policies, systems, and supplier communication.
• Collaborate with F&B, Engineering, Housekeeping, and other departments to meet operational needs.

Benefits

• Health (medical, dental & vision) insurance.
• 401k plan with company match.
• Paid Time Off.
• Employee discounts.
• Training & development opportunities.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees