Purchasing Supervisor

Delano•Miami Beach, FL

About The Position

JOB OVERVIEW: Under the general guidance of the Director of Purchasing, the Purchasing Supervisor is responsible for overseeing the department’s daily operational procedures and assisting in the procurement of goods and services for all hotel departments. This role ensures that purchasing activities are carried out efficiently, accurately, and in compliance with company policies. The Purchasing Supervisor assists in sourcing products, preparing purchase orders, tracking deliveries, coordinating receiving procedures and maintaining inventory levels to meet the operational needs of the hotel.

Responsibilities

Coordinate department training in standard operating procedures.
Coordinate with Purchasing Clerks in daily internal requisitions to be completed and posted in Birchstreet.
Assist Receivers in managing incoming vendor deliveries and parking.
Ensure all incoming shipments are properly checked and received in the system, paperwork scanned into storage files for auditing purposes, and documents delivered to Finance for final processing.
Coordinate proper procedure of incoming parcel packages are completed.
Assist in preparing and processing purchase orders based on approved requisitions, ensuring accuracy in quantity, pricing, and vendor selection.
Assist in sourcing products and vendors that meet quality, pricing, and delivery requirements, in line with hotel standards.
Assist and follow up on outstanding purchase orders to ensure timely delivery of goods and communicate to requesting departments.
Maintain accurate records of all purchasing activities, including purchase orders, vendor files, product specifications, and delivery confirmations.
Communicate effectively with department heads to confirm product needs, lead times, and any substitutions when necessary.
Assist leadership to ensure all purchases comply with hotel procurement policies, budget guidelines, and internal controls.
Coordinate inspection walkthroughs of Purchasing areas while maintaining daily cleaning checklists and logs filed and ready for auditing purposes.
Assist with inventory control by tracking deliveries and ensuring proper storage of incoming goods.
Assist leadership in maintaining strong relationships with existing vendors and assist in evaluating vendor performance.
Assist with audits and inventory counts and reconciliations as needed.
Perform other procurement-related duties as assigned by the Purchasing leadership team.
We recognize we are in the hospitality industry and that it may require us to provide lateral service. We will on occasion call on everyone in the team to perform various related tasks as needed in the spirit of providing exceptional guest service.