Purchasing Specialist

University of Tampa•Tampa, FL

30d

About The Position

The Purchasing Specialist is responsible for maintaining and processing all supplier registrations, daily processing of purchase orders, and placing orders with vendors and suppliers.

Requirements

1 year of related experience.
Knowledge and skill with the Internet, data entry, spreadsheets, and word processing, specifically with Microsoft Word and Excel.
Excellent interpersonal/human relations skills.
Ability to maintain absolute confidentiality and discretion in all matters related to the University of Tampa and associated areas of responsibility.
Ability to represent the University of Tampa with integrity and a high level of professionalism.
Willingness to embrace new technologies and innovative organizational practices.
Must possess strong organizational skills and an ability to set priorities and exercise sound independent judgement within areas of responsibility.
Ability to understand, interpret, explain, and apply rules and policies applicable to areas of responsibility.

Nice To Haves

Bachelor’s degree in business or related field, preferred.
Workday ERP system and University experience is a plus.

Responsibilities

Maintain Workday inbox, phone calls and respond to emails daily.
Process all new prospective supplier registrations; update current supplier information as needed to ensure timely payment for goods and services.
Review and process purchase requisitions. Verifies accuracy against university purchasing policies and regulations.
Obtains supplier tax exempt certificates, W-9s, and proof of insurance for supplier approval review.
Process and complete background checks from various sources to complete perspective supplier registration.
Process and update EFT enrollments for suppliers to receive payments via ACH.
Report 1099 independent contractor payments to the Department of Revenue website.
Work with Accounts Payable to ensure invoices are paid in a timely manner and respond to inquiries regarding the status of POs and goods/services are received.
Coordinates vendor relationships, including searching for ways to reduce and evaluate purchasing costs from various suppliers.
Research market for most cost-effective and competitive pricing for materials/services.
Places orders with suppliers while ensuring documentation is accurate.
Prepare reports to track the status of procurement activities, maintain databases and logs, and prepare documents/spreadsheets/correspondence.
Resolves and answers questions with vendors and provides customer service to co-workers and the university community.
Process all design and construction requisitions and initiate purchase orders.
Assist in supplier diversity initiative by ensuring Workday is updated with supplier diversity status.
Performs other duties as assigned.