Purchasing Specialist

Momentum • St. Louis, MO

3h • Hybrid

About The Position

The Purchasing Specialist is responsible for reviewing and processing a variety of client and overhead vendor payables and expenses, including vendor invoices, expense reports, credit card statements and internal charges. This position needs to be knowledgeable about job accounting/material codes, purchase orders, general ledger accounts, and the correct usage of each. Needs to possess the ability to multi-task, communicate clearly, work as part of a team and manage processes. Must know and understand company and client policies in order to audit all payables and expenses against policy, review all items for accuracy and reasonableness, and question anything that appears to be incorrect. Momentum is an agency of doers, creating the industry’s most disruptive, entertaining, shareable, unforgettable experiences for clients and their fans by bringing people closer to what they love. They focus on the Total Brand Experience, solving business challenges through best-in-class Consulting, Strategy, Analytics, Experience Design, and Production. Momentum values its core values of Be One, Do Great Work, Have Fun, Give Back and Grow, fostering an environment of professional challenge and personal encouragement. The company is committed to diversity, hiring diverse voices and creating an inclusive culture where everyone can be their authentic self. Momentum also emphasizes sustainability, aiming to be the first experiential agency in the world to receive 2 ISO certifications by choosing sustainable options, designing waste out, working with the right materials, sourcing locally, innovating off-the-shelf solutions, reusing and repurposing, powering smarter, traveling less, and partnering with like-minded vendors.

Requirements

• 2 plus years of A/P experience required.
• Exceptional communication skills and training ability necessary
• Ability to use Microsoft Office Suite programs including Outlook, Excel and Word.
• Knowledge of computer systems.
• Data processing skills.
• Self starter who has a take-charge mentality.
• Ability to solve problems and deal with all levels of employees.

Nice To Haves

• Degree preferred.

Responsibilities

• Review employee purchasing card statement reconciliations to ensure all necessary information and receipts are being provided, company policy is being followed, and the expenses are submitted timely. Track reconciliations received and follow-up with employees on missing information.
• Review employee expense reports in Concur to ensure all necessary information and receipts are provided, company policy is being followed, and the expenses are submitted timely. Follow-up with employees on missing information.
• Process vendor invoices and determine whether appropriate authorization and coding exist. Ensure that all data is saved as needed. Identify any items that violate policy or appear incorrect and bring them to the attention of accounting management. Reconcile vendor statements.
• Monitor the AP email inboxes and manage invoices timely.
• Enforce the use of P.O.s in accordance with company procurement policy. Train or guide associates with P.O. entry or processes as needed.
• Send emails with vendor invoices/supporting documents out for approval, following the approval authorization table. Request and enforce return of approvals within 48 hours and follow-up on approvals not received.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level