Purchasing Specialist

Aston Carter•Collierville, TN

1d•$19 - $20•Onsite

About The Position

The Purchasing Data Entry Coordinator plays a key role in supporting the Purchasing Department by accurately entering and maintaining purchasing, pricing, product, and vendor data. This position is ideal for a detail-oriented and highly organized professional who enjoys working with data, has strong Microsoft Excel skills, and thrives in a fast-paced, team-oriented corporate office environment. By ensuring data accuracy and timely updates, the coordinator helps buyers make informed purchasing decisions and supports smooth purchasing operations.

Requirements

Proven experience performing high-volume and accurate data entry, particularly in Microsoft Excel.
Strong proficiency in Microsoft Excel, including data entry, spreadsheet management, and basic data analysis.
Experience working with purchasing, procurement, or purchase order processes.
Ability to maintain and update databases and Excel spreadsheets with a high level of accuracy and attention to detail.
Previous experience working in a corporate office or headquarters environment.
Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced setting.
Effective written and verbal communication skills for collaborating with internal teams.
Ability to follow established processes and maintain confidentiality of sensitive purchasing and vendor information.

Nice To Haves

Experience with inventory-related data and order entry processes.
Hands-on experience using Microsoft Office, including Outlook for communication and document handling.
Background in administrative support within purchasing, procurement, or a related business function.
Customer service experience supporting internal teams or stakeholders.
Comfort working in a team-oriented environment and collaborating with buyers and purchasing staff.
Strong analytical mindset and interest in working with numbers and data to support purchasing decisions.

Responsibilities

Perform accurate and timely data entry related to purchasing, pricing, products, inventory, and vendors.
Maintain and update purchasing records, spreadsheets, and databases to ensure information remains current and reliable.
Utilize Microsoft Excel for data analysis, reporting, reconciliation, and Excel-based modeling to support purchasing decisions.
Assist with purchase order creation, processing, and documentation, ensuring all required information is complete and properly recorded.
Review data for accuracy, identify discrepancies, and take action to resolve errors in a timely manner.
Communicate with internal teams to provide updates on purchasing data, pricing changes, and vendor information.
Support buyers and purchasing staff with administrative and analytical tasks related to procurement and order entry.
Provide general administrative support to the Purchasing Department, including managing emails and documentation in Microsoft Outlook.
Deliver professional and responsive customer service to internal stakeholders regarding purchasing and data inquiries.
Follow established processes, procedures, and confidentiality requirements when handling purchasing and vendor information.