Purchasing Specialist

DXA Circa•Chicago, GA

1d•Hybrid

About The Position

Momentum Worldwide is an agency dedicated to creating disruptive, entertaining, shareable, and unforgettable experiences for clients and their fans, aiming to bring people closer to what they love. They achieve this through a Total Brand Experience approach, encompassing Consulting, Strategy, Analytics, Experience Design, and Production. The company fosters an inclusive culture built on core values: Be One, Do Great Work, Have Fun, Give Back, and Grow, encouraging authenticity and professional development. Momentum is committed to sustainability, striving to be the first experiential agency globally with 2 ISO certifications by prioritizing sustainable options, designing out waste, sourcing locally, reusing materials, optimizing power usage, reducing travel, and partnering with environmentally conscious vendors. Employee wellbeing is also a priority, supported by a hybrid work model, 'No Meeting Fridays', a flexible vacation policy ('Time Well Taken'), educational programs, tuition reimbursement, and 401K matching to ensure financial wellbeing. This specific role is for an A/P Specialist, estimated to last until January 2024. The A/P Specialist is responsible for reviewing and processing various client and overhead payables and charges, including vendor invoices, expense reports, credit card statements, and internal charges. The position requires knowledge of general ledger accounts, job accounting/material codes, and company/client policies to accurately audit all payables, identify discrepancies, and manage processes effectively. The specialist must be able to think creatively to solve problems and ensure compliance with company policies.

Requirements

2 plus years of A/P experience required.
Exceptional communication skills and training ability necessary
Ability to use Microsoft Office Suite programs including Outlook, Excel and Word.
Knowledge of computer systems.
Data processing skills.
Self starter who has a take-charge mentality.
Ability to solve problems and deal with all levels of employees

Nice To Haves

Degree preferred.

Responsibilities

Process vendor invoices and determine whether appropriate authorization and coding exists.
Ensure that all data is saved as needed.
Monitor the AP email inboxes and manage invoices timely.
Ensure company policy is being followed for expense reports, travel credit cards, pre-paid card program and procurement cards.
Identify any items that violate policy or appear incorrect and bring them to the attention of accounting management.
Enforce the use of P.O.s in accordance with company procurement policy.
Train or guide associates with P.O. entry or processes as needed.
Send emails with vendor invoices/supporting documents out for approval, following the approval authorization table.
Request and enforce return of approvals within 48 hours and follow-up on approvals not received.
Reconcile monthly statements from vendors.
Communicate with vendors regarding missing invoices or disputed charges as necessary.
Process a variety of multi-job logs (i.e delivery bills, in-house studio charges).
Provide information to the General Ledger group for monthly accruals.
Be aware of sales and use tax laws in states Momentum does business in, apply appropriate use tax to vendor invoices as necessary.
Coordinate with corporate shared services (in Omaha) for vendor set-up and maintenance, check processing and special handling as necessary
Supporting Momentum’s Values
All other duties as assigned

Benefits

Time Well Taken (our flexible benefits plan that allows you take the time you need)
Hybrid Work model – ability to work from home or in office
Holidays and Winter Break (agency closes between Christmas and New Years holidays)
No meeting Fridays
Curated DE&I programs and initiatives
Medical, Dental and Vision plans
Short- and Long-term disability
401(K) with company match
EAP – Employee Assistance Plan
Tuition Reimbursement
Work from Home stipend
Referral bonuses
Training and development opportunities
Flexible Spending Account
Health Saving Accounts