Purchasing Specialist

PRC Management Company•Red Bank, NJ

just now•Onsite

About The Position

The Purchasing Specialist is a critical role supporting the Property Management team. This position involves overseeing purchasing operations and systems, administering contracts, and collaborating with the EVP on special projects. The primary goal is to ensure the efficient, timely, and cost-effective sourcing of goods and services necessary for the ongoing operation and maintenance of residential properties.

Requirements

Strong working knowledge of purchasing, vendor management, and contract administration.
Excellent negotiation and organizational skills.
Familiarity with safety regulations, inspection processes, and regulatory permits.
Proficiency in Microsoft Office Suite.
Proven ability to work independently and manage multiple priorities simultaneously.
Associate degree or higher in Business, Supply Chain Management, or a related field.
3-5 years of relevant experience in procurement or contract administration.

Nice To Haves

Yardi experience

Responsibilities

Develop scopes of work and evaluate contractor proposals.
Lead vendor negotiations and administer contracts from initiation through execution.
Prepare, process, and manage contractor and vendor agreements, ensuring all required documentation is obtained (e.g., Certificates of Insurance, W-9 forms).
Track and organize all recurring contracts by expiration dates.
Ensure compliance with contractual terms and conditions.
Maintain organized, accessible contract files across all properties.
Identify, vet, and onboard potential suppliers and subcontractors; maintain an approved vendor list.
Solicit and evaluate bids, proposals, and quotes; negotiate pricing, terms, and delivery schedules.
Submit and track purchase orders; oversee the purchase request process.
Support the Property Management team with purchasing needs, including online orders and coordination of deliveries.
Develop and continuously improve purchasing procedures and internal controls.
Oversee vendor performance and relationships to ensure timely and high-quality delivery of goods and services.
Manage inventory levels and restocking protocols.
Administer the Purchase Order (PO) system, including the development of procedures and training of staff.
Conduct site visits to assess inventory needs for specific properties.
Support the EVP with high-priority or ad hoc special projects as assigned.
Support the Leasing and Marketing Manager with special projects, Leasing AI technology, property management initiatives and lease administration.
All other duties as assigned.