Purchasing Specialist II

Resorts World Las Vegas•New York, NY

About The Position

The Purchasing Specialist II is responsible for performing all functions needed to ensure the lowest total cost of purchased materials, timely delivery, and acceptable quality to support the site; balancing the objectives of maximum product availability with strategic inventory plans; and identifying, negotiating and implementing cost savings initiatives working with cross-functional teams. Essential Duties/Core Competencies Negotiate and monitor all standard and nonstandard purchase orders for all properties. Review, approve, and process purchasing requests such as purchase requisitions and small purchase orders for goods or services to ensure compliance with the company’s purchasing policy/procedures and user requirements. Prepare all aspects of bids, requests for quotes, and proposals, including precise specifications, supporting spreadsheets, comparisons, recommendations, and justifications; issue purchase orders. Assist in bid openings for competitive solicitations such as requests for quotes, bids, and proposals. Review and evaluate contracts, issues award letters and purchase orders, negotiates change orders, and determines sole source validity. Maintain data information, files, reports, price lists on assigned commodities; negotiates prices and terms. Perform ongoing business and industry analyses and studies trends to develop strategies and set goals. Maintain records in accordance with established policies and procedures and audit guidelines. Attend trade shows Perform quarterly reviews with major suppliers analyzing performance and necessary corrective actions. Manage supplier performance according to delivery, quality, pricing and capacity. Provide support in the resolution of any issue that arises related to any of these indicators. Perform cost/price analysis of assigned commodities and review with suppliers for cost reduction opportunities. Maintain high ethical and professional standards assuring a good relationship with suppliers. Maintains STRICT confidentiality of internal activities. Keep the Purchasing Manager/Director informed of all activities or problems and submit reports as requested by management. Provide training to new staff. Recommend procedures for department. Attend periodic meetings and training sessions. Demonstrate and provide outstanding customer and employee relations at all times. Perform other duties as assigned. Work/Educational Experience Must be at least 18 years old, possess a high school or equivalent diploma and have the ability to obtain the appropriate license pursuant to the applicable statute, rules and regulations Three (3) years’ related work experience Experience conducting bid processes (RFI, RFP and informal bids) and negotiating short-term supplier agreements. Strong Negotiation and Contract skills Familiarity with RedRock purchasing software preferred but not required Full understanding of the legal aspects of purchasing and the ability to negotiate and manage contractual relations. Excellent skills in multi-tasking, organization and prioritization of multiple projects. Basic understanding of the Lean concepts and the ability to use supply chain management principles to support continuous improvement Must have excellent PC skills including excel and power point experience. Shorthand experience is a plus Essential Requirements To perform this job successfully, an individual must be able to perform each job responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical and Mental Demands: The physical demands described here are representative of those that must be met by the Team Member to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is also regularly required to stand, walk, sit, and use hands to finger, handle, or feel objects, tools or controls. The employee is occasionally required to reach with hands and arms, and to sit, climb or balance, and stoop, stretch, bend, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Essential responsibilities include moderate physical ability such as lift or maneuver at least twenty-five (25) pounds, and varied instances of standing/walking. Language Skills: Ability to read, analyze, and interpret documents, such as policy and procedure manuals, maintenance instructions, and other related documents. Ability to respond to common inquiries from other employees or guests. Fluency in English required, second language a plus. Ability to write detailed instructions and correspondence. Ability to effectively present information in one-on-one and group situations. Mathematical Skills & Reasoning Ability: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimal, and work with mathematical such as probability and inference. Ability to create, read and analyze spread sheets of statistical data. Ability to decipher various reports and maintains reports upon request. Work Environment The work environment characteristics described here are representative of those that exists while employees are performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is typically moderate. When on the property or some back of house areas, the noise level increases to loud. Must be able to interact with internal and external guests in a professional manner. Due to the unpredictable nature of the hospitality/entertainment industry, employees must be able to work varying schedules to reflect the business needs of the property. The Company is committed to achieving full equal opportunity without discrimination based on race, religion, color, sex, national origin, politics, marital status, physical disability, age or sexual orientation or any other status protected by law. We welcome the strength of diversity in our workforce. Pay Transparency: $60,406 - $75,740 Working at Resorts World: Resorts World New York City strives to provide our guests with world-class gaming, exquisite dining, and unique entertainment experiences. We are looking to hire an enthusiastic and dedicated team of professionals. Resorts World strives to provide our guests with world-class gaming, exquisite dining, and unique entertainment experiences. We are looking to hire an enthusiastic and dedicated team of professionals.

Requirements

Must be at least 18 years old, possess a high school or equivalent diploma and have the ability to obtain the appropriate license pursuant to the applicable statute, rules and regulations
Three (3) years’ related work experience
Experience conducting bid processes (RFI, RFP and informal bids) and negotiating short-term supplier agreements.
Strong Negotiation and Contract skills
Full understanding of the legal aspects of purchasing and the ability to negotiate and manage contractual relations.
Excellent skills in multi-tasking, organization and prioritization of multiple projects.
Basic understanding of the Lean concepts and the ability to use supply chain management principles to support continuous improvement
Must have excellent PC skills including excel and power point experience.
Ability to read, analyze, and interpret documents, such as policy and procedure manuals, maintenance instructions, and other related documents.
Ability to respond to common inquiries from other employees or guests.
Fluency in English required, second language a plus.
Ability to write detailed instructions and correspondence.
Ability to effectively present information in one-on-one and group situations.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimal, and work with mathematical such as probability and inference.
Ability to create, read and analyze spread sheets of statistical data.
Ability to decipher various reports and maintains reports upon request.

Nice To Haves

Familiarity with RedRock purchasing software preferred but not required
Shorthand experience is a plus

Responsibilities

Negotiate and monitor all standard and nonstandard purchase orders for all properties.
Review, approve, and process purchasing requests such as purchase requisitions and small purchase orders for goods or services to ensure compliance with the company’s purchasing policy/procedures and user requirements.
Prepare all aspects of bids, requests for quotes, and proposals, including precise specifications, supporting spreadsheets, comparisons, recommendations, and justifications; issue purchase orders.
Assist in bid openings for competitive solicitations such as requests for quotes, bids, and proposals.
Review and evaluate contracts, issues award letters and purchase orders, negotiates change orders, and determines sole source validity.
Maintain data information, files, reports, price lists on assigned commodities; negotiates prices and terms.
Perform ongoing business and industry analyses and studies trends to develop strategies and set goals.
Maintain records in accordance with established policies and procedures and audit guidelines.
Attend trade shows
Perform quarterly reviews with major suppliers analyzing performance and necessary corrective actions.
Manage supplier performance according to delivery, quality, pricing and capacity.
Provide support in the resolution of any issue that arises related to any of these indicators.
Perform cost/price analysis of assigned commodities and review with suppliers for cost reduction opportunities.
Maintain high ethical and professional standards assuring a good relationship with suppliers.
Maintains STRICT confidentiality of internal activities.
Keep the Purchasing Manager/Director informed of all activities or problems and submit reports as requested by management.
Provide training to new staff.
Recommend procedures for department.
Attend periodic meetings and training sessions.
Demonstrate and provide outstanding customer and employee relations at all times.
Perform other duties as assigned.