Purchasing Representative-Hybrid

Logix Federal Credit Union•Valencia, CA

1d•$28 - $42•Hybrid

About The Position

The Purchasing Representative is responsible for providing daily support in purchasing operations, vendor procurement, forms printing and distribution and office supply orders. The Purchasing Assistant will monitor inventory levels, create, or review purchase orders and evaluate pricing alternatives in support of general business operations and based on the special project procurement needs of individual departments.

Requirements

Must be able to easily adapt to Credit Union’s Purchase Order software system.
Must have a working knowledge of the Microsoft suite of office products.
Must be detail oriented.
Must have demonstrated quality customer service skills.
Knowledge of request for information, request for quote, and request for proposal processes and guidelines in support of general business operations.

Nice To Haves

Previous experience monitoring or evaluating inventory levels to decide if adequate supply levels are available a plus.
Purchasing operations experience, a plus.
Previous experience working with inventory systems a plus.
Prior experience reviewing contracts and service level agreements a plus.
Learn and discover existing tools and processes to apply them along with their academic knowledge to achieve simple tasks.

Responsibilities

Provides support in accordance with Procurement Operations Policy #202
Assists in researching suppliers / providers of goods and services considering value, quality, service, and reputation as requested by vendor owners; obtains quotations upon request.
Assists in preparation, distribution, and compilation of responses to RFIs/RFQs/RFPs in bid analysis format as requested by vendor owners and based on specifications provided.
Collects and files bids/quotations/acknowledgements/exceptions documentation for audit purposes.
Escalates potential quality or internal control issues.
Maintenance of Workday system
Monitor business processes for delegations, purchased orders and requisitions
Performs vendor review (reasonableness), set up, documentation, payment controls and status monitoring (active/inactive).
Reviews and distributes reports to track production, monitor compliance and enforce internal control measures.
Troubleshoots system issues and/or end user issues with Technical Support and vendors for positive resolution.
Monitors Purchase Order queues and responds promptly.
Reviews new purchase order content for accuracy to ensure compliant and efficient (blanket POs) routing; review documentation for accuracy, completeness and reasonableness, escalating questionable or unusual requests or usage.
Reports problems with purchase order queues or workflow errors.
Reviews approval paths for policy compliance, internal remarks, and external instructions prior to sending purchase order to vendor; resolves or reports conflicting issues.
Assist with new user training. Provides feedback and remedial training when needed.
Assists with product research and guidance to employees upon request, identifying vendor options, determining quantity, quality, service, and reliability.
Suggests updates to policy, procedure and intranet site as needed.
Assists with monitoring inventory, usage and backorder reports and reorder/reprint as necessary to ensure adequate volumes are available.
Routes forms through Compliance, Marketing and/or Forms Owner(s) for changes / updates. Maintain specifications, proofs and Forms History.
For branch and special supplies, assists with acquiring pricing, bids, quantity breakpoints, quality, service, delivery and other pertinent information. For large projects, assist with preparation and distribution of RFPs, vendor owner specifications, collecting responses and compiling the bid analysis.
Identifies opportunities and offer solutions to improve efficiencies and cost effectiveness of processes.
Reports opportunities to improve pricing, value, service and/or quality.
Assists in managing the contract item list, identifying items to be added or removed.
Maintains user logins, approval workflows and location information.
Monitors contract purchase dollar/volume ratios, along with usage to ensure best pricing Option.
Responsible for supplies and services setup for new branch locations.
Work within their team and have a direct impact on their tasks.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.