Purchasing & Receiving Agent

Royal Lahaina Resort • Lahaina, HI

115d

About The Position

Highgate Hotels is a premier real estate investment and hospitality management company recognized as an innovator in the industry. The company is a dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco, and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate's portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. The executive team consists of some of the industry's most experienced hotel management leaders, making the company a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Responsibilities

• Responsible for the ordering and creation of Purchase Orders for all areas of the Resort.
• Check all incoming Food and Beverage products for quality assurance.
• Responsible for Cost control and obtaining quotes from vendors for quality products with reduced cost.
• Create and maintain pars for products in each area to ensure products are always available for use.
• Possess strong communication and people skills to create and maintain relationships with both peers and vendors.
• Conduct and organize monthly storeroom and F&B inventories.
• Perform Monthly maintenance on Yellowdog ensuring all products listed are active and up to date within the system.
• Keep Director of Purchasing informed of any price increases, product availability, or changes.
• Print all requests for each department through Yellowdog for the storeroom clerk to pull and deliver.
• Check all products stocked within the Purchasing department are at current par levels based on hotel and group occupancy each day.
• Create purchase Orders for all food, beverage, paper and plastics, china, flatware, glassware and collaterals.
• Update the Yellowdog system daily by transferring all requisitions made for that day's delivery.
• Communicate with storeroom clerk to ensure products are delivered to the proper areas.
• Ensure all products ordered by Purchasing are properly updated in the Yellowdog system.
• Send all approved Purchase orders to the vendor to be processed and filled each Friday.
• Send an Inventory transfers by Store report to Food and Beverage Director and others based on the week.
• Complete Food Inventories for Purchasing and the Kitchens.
• Check in all packages that arrive to Purchasing against the Purchase Order.
• Send an email to the vendor for replacements or credits for missing or damaged products.
• Receive products into Yellowdog and attach the invoice for Accounting.
• Convert the Purchase Order into Invoice and make necessary changes.
• Update all vendor contacts and information in Yellowdog system.

What This Job Offers

• Industry: Accommodation