Purchasing Officer

City of New York•New York City, NY

About The Position

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service. DOF's Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion. The Office of Purchasing and Contracts serves as the central procurement unit entrusted with overseeing the procurement of goods and services on behalf of the Department of Finance. This office handles the management of the department’s current contract portfolio, including the vital responsibility of ensuring compliance with DOF’s Minority and Woman-Owned Enterprise (M/WBE) program in accordance with the requirements of New York State Law, the New York City Charter, the Administrative Code of the City of New York, and Procurement Policy Board (PPB) Rules. DOF’s Administration and Planning Division is seeking an experienced, highly motivated Purchasing Officer in the Office of Purchasing and Contracts (OPC). Reporting to the Director of Purchasing, the Purchasing Officer will be responsible for processing contracts and purchase orders for goods and services, from initiation to registration, utilizing various procurement methods.

Requirements

ONLY CANDIDATES WHO HAVE A PERMANENT PROCUREMENT ANALYST OR COMPARABLE CIVIL SERVICE TITLE WILL BE CONSIDERED FOR AN INTERVIEW.
PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE YOUR PERMANENT CIVIL SERVICE TITLE IN YOUR COVER LETTER.
1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or 2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or 3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or 4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Responsibilities

Procure goods and services, from receipt of purchase request to registration, while complying with the PPB Rules, Comptroller's Directives, Chapter 13 of the City Charter, Agency requirements, and appropriate guidelines.
Manage all transactions for the Agency's centralized procurement card (P-Card) account, maintain accurate records, validating transactions against supporting documentation, and ensuring adherence to Citywide P-Card policies and guidelines.
Perform all activities associated with various procurement methods, including but not limited to M/WBE Small Purchase, Intergovernmental, Subscription – PPB Exempt, Sole Source, Required Method, Small Purchase, Micropurchase, and Direct Orders against DCAS & OTI Master Agreements.
Draft & review procurement documents to ensure conformity with the Agency requirements and City mandates.
Interact with the end users on development of procurements and assist in providing general instructions in preparation for requisitions.
Coordinate with program personnel to ensure that user needs are satisfied in a timely, cost-effective manner, and that technical specifications are in compliance with all applicable regulations.
Interact with vendors, for negotiation of terms & conditions, pricing, and ensure that procurement documents are clearly understood by vendors/contractors.
Conduct thorough research relating to Contractor's capability and business integrity by processing responsibility determinations.
Consult with and advise superiors and program personnel on any problems relating to the procurement of goods and services.
Ensure compliance with requirements of Minority and Women-owned Business Enterprise Development Program & Citywide Insurance requirements for vendors.
Liaise with DOF Budget team, DOF Legal team, MOCS, OMB, Law Department, Comptroller's Office, SBS, Minority and Women Owned Business Enterprises Offices as needed to complete agency procurements.
Analyze existing procurement processes to determine the potential for efficiency improvements.
Assist with special projects as assigned.