Purchasing & Office Support Coordinator

Wilmar LLC • Kent, WA

just now • Onsite

About The Position

This is a 100% in office role supporting both entry-level purchasing administration and front-office operations. This role completes recurring purchasing support tasks to keep purchasing data accurate, vendor updates tracked, and internal supply ordering handled consistently. By managing these day-to-day purchasing details, the position helps the Purchasing team stay focused on vendor schedules, timelines, and execution. This role also serves as the first point of contact for visitors and phone calls and helps keep the office organized and running smoothly.

Requirements

• 1+ year experience in purchasing coordinator, data entry or administrative role (or equivalent)
• Comfortable working in Excel at a basic level (filters, sorting, formatting, simple data cleanup; pivot tables a plus)
• Experience with Microsoft Outlook calendar management
• Strong attention to detail and accuracy (data entry matters in purchasing)
• Professional communication skills (phone, email, in-person)
• Reliable follow-through and ability to manage recurring weekly tasks
• Comfortable working with shared email inboxes and basic purchasing documentation

Nice To Haves

• Experience supporting purchasing, supply chain, operations, or vendor coordination
• Experience using an ERP system, purchasing system, or shared tracking tools
• Experience with statement/receipt matching or light reconciliation work

Responsibilities

• Maintain and update Ready Ship reporting
• Track items, dates, and status changes accurately
• Maintain a summary tracker for vendor rollout updates
• Update status notes and timelines based on internal inputs
• Follow up with vendors on missing information, confirmations, or updates
• Document responses and status changes clearly
• Track repackaging items and status
• Maintain updates in shared trackers and communicate changes to the team
• Update purchasing category trackers and basic item attributes
• Maintain clean, consistent data entry standards
• Place internal supply orders as requested by departments
• Use team credit card per internal process
• Track orders, receipts, and delivery timing
• Support reconciliation of internal purchasing statements
• Match receipts/orders to transactions and flag gaps for review
• Greet visitors, manage front desk coverage, and maintain a professional office experience
• Answer and route incoming calls and emails
• Manage incoming/outgoing mail and deliveries
• Maintain office supplies and shared kitchen/common areas
• Support basic office coordination (meeting setup, light scheduling and travel planning support, signage, general organization)
• Assist with simple administrative tasks as needed (scanning, filing, document organization)

Benefits

• Medical, Dental and Vision insurance
• 401(k) plan with employer match
• Paid vacation and sick time
• Eight paid holidays
• Annual incentive plan
• Company-paid long term disability
• Company-paid life insurance
• Employee assistance program
• Voluntary supplemental benefits
• Employee product discount

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed