Purchasing Office Assistant - Facilities

Bucknell University

10d • $18 - $23 • Onsite

About The Position

Bucknell University is seeking a Purchasing Office Assistant to join our Facilities Team. In this position, the successful candidate will purchases goods, materials, and services to ensure for the department's operational, maintenance, and projects needs accounting for price, quality, delivery, and continuity of supply. Additionally, they will manage supplier relationships and communication, sources new vendors, establish ordering processes, and enter suppliers in Enterprise Resources Planning (ERP) software. The Purchasing Office Assistant will collaborate with Procurement, Accounts Payable, the warehouse, and supervisors to ensure timely delivery and receipt of purchased items and services.

Requirements

• High school diploma or GED
• 2 years of experience in purchasing, work order management systems, and ERP software

Nice To Haves

• Vocational or technical training or degree
• 4 years of experience in purchasing, work order management systems, and ERP software

Responsibilities

• Sources goods, materials, and services to support ongoing operations, maintenance, and projects on campus.
• Purchases materials and adds suppliers to ERP software.
• Reviews open purchase orders and updates status.
• Manages supplier relationships.
• Oversees the department's procurement card.
• Utilizes and reconciles procurement card in alignment with university's policy.
• Processes payments for utilities.
• Processes construction pay applications.
• Collaborates with Project Managers for capital projects to troubleshoot any delays or concerns regarding construction purchases.
• Answers delivery questions and communicates with others on strict deadlines.
• Seeks vendors that are owned by local, minority, and sustainable companies.
• Creates and maintains relationships with a diverse list of suppliers.
• Develops relationships with leadership and understands work being done on campus.
• Trains and helps new supervisors with ERP and department best practices.
• Serves as department representative on Buyer's Group and Purchase Order (PO) Team.
• Works with leadership to identify items for disposal.
• Works with Procurement Department to assure that items follow asset disposal policy.
• Gathers information, images, and electronically posts items for sale.
• Facilitates any buyer questions and coordination of payment and pick up.
• Processes work order and escalates as needed.

Benefits

• Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to): Flexible scheduling options determined by role; Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children.
• Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED