Purchasing Manager

City Of Taylor Group•Taylor, MI

20h•Onsite

About The Position

The City of Taylor is seeking a motivated individual to serve as the Purchasing Manager for the City of Taylor. This position works under the direction of the Budget and Finance Director and is responsible for providing timely acquisition and distribution of supplies, materials, equipment, and services in compliance with State and Federal purchasing code to meet administrative, technical and operating requirements. The Purchasing Manager will provide full coordination of the City’s procurement process working with individual departments in meeting their purchasing needs. Provides internal and external customer service in a timely, effective and professional manner.

Requirements

Knowledge of Federal, State and Local financial policies, law and regulations including procurement laws.
Skill in planning, developing and implementing departmental procedures and objectives.
Skill in effectively supervising and delegating duties to assigned staff.
Possess excellent written and oral communication skills with the ability to communicate and work cooperatively with all levels and types of personnel.
Ability to prioritize his/her workload and meet established deadlines.
Proficient in Microsoft Office.
Ability to maneuver through various software programs simultaneously.
Ability to use search tools, browsers, email, attach files, scan, and fax.
Knowledge of organization and function of municipal government.
General knowledge of financial and legal systems, especially regarding land transfers and transactions, and estates.
Ability to read and comprehend City Ordinances, policy manuals, General Statutes, planning law references, zoning information and requirements, maps, reports, cost statements, budget information, and other related documents.
Ability to write report information, recommendations, proposals, letters, memos, directives, and other written documentation.
Ability to communicate effectively both orally and in writing.
Read and interpret documents.
Read a diverse amount of printed and computer material.
Communicate effectively and listen attentively.
Project voice when presenting at large group events.
Write routine reports and correspondence.
Speak tactfully and effectively before residents, staff, and elected officials, in one-on-one situations and small or large group settings.
Establish and maintain effective and harmonious working relationships with employees, other agencies, and the general public.
Ability to follow written and verbal communications.
Exercise independent judgment and maintain confidentiality.
Ability to balance multiple projects.
Possess strong leadership and motivational skills.
High sense of integrity and ethics.
Punctual, reliable, and dependable.
Trustworthy.
Possess a desire for continuous improvement.
Ability to accept performance feedback.
Goal and deadline oriented.
Ability to adapt to change.
Detail oriented.
Service focused.
Team-oriented.
Remain calm in a demanding environment, assisting a diverse blend of people.
Solve practical problems in a variety of situations.
Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Bachelor’s Degree in Accounting, Supply Chain Management or Finance.
Five (5) years of progressively responsible experience with at least three (3) years in a supervisory capacity.

Nice To Haves

Experience with a municipal government preferred.

Responsibilities

Manages and coordinates the City’s purchasing program in compliance with City/State/Federal purchasing statutes and guidelines.
Provides timely acquisition and distribution of supplies, materials, equipment and services.
Creates and implements strategies and policies to optimize costs and improve supply chain efficiency.
Researches potential vendors and evaluates them based on quality, reliability, cost and sustainability.
Develops and administers purchasing policies and procedures.
Assists in preparation of bid specifications, invitation and selection of vendors, bid compliance, communication, and notification to prospective vendors.
Develop complex Request for Proposal (RFP) documents necessary to secure professional services contracts including terms governing the contract, scope of work, response format and evaluation criteria.
Coordinates participation in various inter-local agreements.
Evaluate bids using low-cost and best-value analysis to make recommendations to Mayor’s office and Requesting Department.
Assist with City Council presentations as needed.
Determines when and what type of communication is necessary and acts as facilitator in meetings between contractors and City departments in order to resolve complex contract and procurement related issues.
Assist with the education and familiarization of new suppliers regarding the City’s procurement policies and regulations.
Meets with prospective contractors, suppliers and bidders in order to gain insight and perspective on industry trends and market movement of commodities and services frequently used by the City.
Assists in pre-certifying vendors.
Reviews and processes purchase orders, tracks orders and ensures timely delivery.
Administers, reviews, renews, files, and evaluates contracts.
Leads and directs the work of the Purchasing PCard Administrator.
Develops inventory controls to identify demand for new materials.
Builds and maintains relationships with vendors.
Negotiates prices and contracts with suppliers to obtain the best quality at an affordable price.
Other duties as assigned.