Purchasing Manager

Gale Hotels•Miami, FL

1d•Onsite

About The Position

The Purchasing Manager is responsible for overseeing procurement, receiving, storage, inventory control, and distribution of goods and supplies required for the successful operation of a condo hotel property. This includes supporting hotel operations, including four food and beverage outlets, residential packages, and other operating departments as applicable. In a condo-hotel environment, this role must maintain strong coordination across multiple areas of the property, where purchasing needs may vary between transient hotel operations, residential components, shared areas, and outlet operations. The Purchasing Manager is responsible for ensuring that materials, products, and operating supplies are properly sourced, controlled, received, stored, and transferred in accordance with company procedures, budget expectations, and service standards. The Purchasing Manager is also responsible for supervising the receiving function, including the direct management of Receivers, to ensure deliveries are properly verified, documented, and processed in a timely and controlled manner.

Requirements

Bachelor’s degree in business administration, Supply Chain Management, or a related field
Minimum of 2 to 5 years of experience in purchasing, procurement, inventory control, or receiving within hospitality operations
Strong organizational, analytical, and problem-solving skills
Proficiency in procurement software and Microsoft Office Suite
Knowledge of inventory management, vendor relations, and cost control practices
Ability to work in a fast-paced, multi-department operational environment

Nice To Haves

Prior supervisory or team lead experience preferred
Experience with Craftable and Toast a plus

Responsibilities

Review and oversee the daily purchasing activities, including ordering, receiving, and inventory coordination
Lead, mentor, and manage the receiving team to achieve departmental objectives
Negotiate pricing, terms, and contracts with suppliers within established guidelines
Analyze market trends to inform purchasing decisions and mitigate risks
Monitor inventory levels and coordinate with departments to ensure adequate stock and minimize waste
Ensure accuracy of purchase orders, invoices, and deliveries
Collaborate with internal departments to align purchasing needs with operational requirements
Track and report on purchasing metrics, providing insights to senior management
Support process improvements to enhance efficiency and cost savings
Ensure compliance with relevant laws, regulations, and company policies
Ensure transfers between outlets, departments, and storage locations are properly controlled, documented, and recorded
Monitor unusual transfer activity, repeated shortages, and inconsistent usage patterns
Strengthen the purchasing and inventory controls by ensuring supporting documentation is accurate, complete, and timely
Coordinate with Accounting and operational leaders to support inventory accuracy, cost allocation, and month-end review
Perform other duties as requested by management