Purchasing Manager

COMHAR • Philadelphia, PA

1d • $80,000 • Onsite

About The Position

We are seeking a strategic and detail-oriented Purchasing Manager to oversee procurement activities and ensure the timely, cost-effective acquisition of goods and services. This role is responsible for managing vendor relationships, negotiating contracts, monitoring inventory levels, and ensuring purchasing practices align with organizational goals and budget requirements. The ideal candidate is analytical, dependable, and able to work independently in a fast-paced environment while making informed decisions that support operational efficiency and business success. Full-Time | Philadelphia, PA 19124 Area Salary: $80,000.00 Schedule: Monday-Friday 9:00AM-5:00PM Job Summary The Purchasing Manager is responsible for overseeing all procurement activities across the organization to ensure the cost-effective acquisition of goods and services in compliance with internal policies and external regulations. This role manages vendor relationships, negotiates contracts, monitors purchasing trends, and works cross-functionally with program, operations, and finance staff to support organizational objectives.

Requirements

• Bachelor’s degree in Business, Finance, Supply Chain Management, or related field.
• Minimum 5 years of progressively responsible experience in purchasing, procurement, or supply chain, with at least 2 years in a supervisory or management role.
• Current Driver's License; satisfactory driving record; eligible to operate program vehicles.
• Strong negotiation, analytical, and organizational skills.
• Familiarity with procurement systems and ERP software.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)

Nice To Haves

• Experience in a non-profit or public sector environment.
• Knowledge of Uniform Guidance (2 CFR §200) and other grant-related procurement requirements.
• Certified Purchasing Professional (CPP), Certified Professional in Supply Management (CPSM), or similar designation.

Responsibilities

• Develop, implement, and maintain procurement policies, procedures, and best practices.
• Source and evaluate suppliers based on quality, pricing, and reliability.
• Negotiate and manage vendor contracts, pricing agreements, and service terms.
• Maintain a preferred vendor list and ensure vendor compliance with insurance and contract requirements.
• Oversee the vendor onboarding and evaluation process.
• Process purchase requisitions and purchase orders in accordance with agency policies.
• Ensure timely and accurate procurement of goods and services for all departments.
• Collaborate with department heads to forecast procurement needs and ensure timely fulfillment.
• Monitor inventory levels, track orders, and resolve issues with deliveries or discrepancies.
• Work closely with Finance to reconcile purchase orders with invoices and ensure proper coding and budget alignment.
• Maintain accurate procurement records and assist with audits or regulatory reviews.
• Ensure compliance with Federal, State, and funding agency procurement guidelines, including Uniform Guidance (2 CFR Part 200), when applicable.
• Support cost containment strategies and contribute to annual budget planning.
• Maintain the purchasing module within the organization's ERP system (e.g., Microsoft Dynamics, Sage Intacct).
• Generate and analyze procurement reports to identify trends, cost-saving opportunities, and operational improvements.
• Train staff on procurement procedures and system usage as needed.

Benefits

• Full-time and Part-time employees enjoy a comprehensive benefits package including medical, vision, and dental insurance, life and disability coverage, a 403(b) retirement plan, paid time off, tuition reimbursement, an employee assistance program, and additional voluntary options such as disability, accident, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees