Purchasing Manager (Full-Time)

Pelican Bay Foundation, Inc. • Pelican Bay, FL

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About The Position

The Purchasing Manager, reporting to the Director of Food & Beverage, leads the Purchasing & Receiving Department for the Foundation. This role oversees the sourcing, procurement, and distribution of all Food & Beverage products, supplies, equipment, and approved services. The Purchasing Manager ensures quality control, inventory accuracy, cost management, vendor compliance, and adherence to all safety and regulatory standards.

Requirements

• Bachelor’s degree in Hospitality Management, Business Administration, Supply Chain Management, Accounting, or related field preferred. Equivalent combination of education and progressive Food & Beverage purchasing experience will be considered.
• Minimum three (3) years of experience in food & beverage purchasing or purveying.
• Demonstrated experience managing budgets and controlling costs.
• Experience supervising and scheduling staff in a high-volume environment.
• Working knowledge of POS systems, inventory control software, and Microsoft Office.
• Understanding of accounts payable processes and invoice management preferred.
• Strong financial and operational acumen.
• Effective leadership in a diverse, service-focused environment.
• Excellent verbal and written communication skills.
• Strong organizational, problem-solving, and conflict resolution skills.
• Ability to manage multiple priorities in a fast-paced setting.
• ServSafe Food Manager Certification (FL DBPR approved) preferred.
• Valid Driver’s License.
• Ability to lift up to 50 pounds and stand for extended periods.

Responsibilities

• Manage purchasing operations for all Food & Beverage outlets and departments.
• Develop and maintain strong vendor relationships; negotiate pricing and review contracts.
• Ensure competitive pricing, product quality, and service standards.
• Coordinate timely and accurate delivery of products to all outlets.
• Review and verify purchase orders, invoices, and inventory requests for accuracy.
• Support annual budget preparation and ongoing expense control initiatives.
• Oversee daily Receiving Department operations Foundation-wide.
• Inspect deliveries to ensure quality, accuracy, and proper condition.
• Resolve discrepancies with vendors in a timely and professional manner.
• Maintain proper product rotation (FIFO) and food safety compliance.
• Establish and monitor par levels to prevent shortages and overages.
• Participate in monthly inventory counts and inventory data management.
• Ensure storage areas meet cleanliness, organization, and safety standards.
• Verify quality standards of raw and prepared food products.
• Ensure compliance with all local, state, and federal regulations.
• Maintain readiness for FL DBPR health inspections and oversee corrective actions as needed.
• Maintain ServSafe Food Manager certification and enforce food safety standards.
• Ensure adherence to sanitation and workplace safety guidelines.
• Partner with Chefs on menu planning, recipe development, and seasonal sourcing.
• Maintain strong communication across departments to support operational flow.
• Conduct pre-shift meetings as needed and reinforce daily operational priorities.
• Support operations during peak business periods as required.
• Supervise Purchasing & Receiving and assigned team members.
• Recruit, interview, hire, and onboard staff in accordance with Foundation policies.
• Ensure accuracy and compliance of hiring documentation (PRFs, PAFs, etc.).
• Conduct performance evaluations and maintain training records.
• Coach and develop team members through goal setting, delegation, and constructive feedback.
• Administer discipline in accordance with Foundation policies.
• Create staff schedules based on business volume and staffing guidelines.
• Assign and verify completion of operational and sanitation projects.
• Ensure team members maintain required certifications and attend mandatory meetings.

Benefits

• Generous Paid Time Off (PTO) & Paid Holidays
• Medical, Dental, and Vision options on the first of the month following 30 days from your start date
• 401(k) with excellent employer match
• Free Team Member Meals
• Team Member Referral Bonus
• Company Paid Group Life, Disability and AD&D
• Company Paid Employee Assistance Program
• Company-provided uniforms

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level