PURCHASING COORDINATOR

Charles T Sitrin Health Care Center • New Hartford, NY

83d • $20 - $22

About The Position

The Purchasing Coordinator position is located in New Hartford, NY, within the Administration department. This full-time role operates Monday through Friday from 8:00 am to 4:00 pm. The hourly rate ranges from $20.00 to $22.00, depending on experience. The primary responsibilities include developing effective and reliable sources of supply while controlling inventory costs and levels, supporting operations with an uninterrupted flow of supplies, and handling the purchasing and supply management function in an ethical, professional, and cost-effective manner. The coordinator will schedule and purchase designated medical supplies, office supplies, and equipment for various units, receive and distribute orders, utilize software for purchase orders, and report monthly activity to the accounting department. Additional duties include maintaining inventory, analyzing invoices, and coordinating with vendors and nursing units to ensure supply needs are met.

Requirements

• Ability to understand and interpret departmental budget numbers in regards to inventory costs and control.
• Strong organizational and communication skills.
• Ability to work independently and carry out required duties.
• Ability to adapt to a fast-paced and frequently changing environment.
• Two-year degree in materials management or related field plus one year of experience in a purchasing environment, preferred.

Responsibilities

• Develop effective and reliable sources of supply while controlling inventory costs and levels.
• Support operations with an uninterrupted flow of supplies.
• Handle the purchasing and supply management function proactively in an ethical, professional, and cost-effective manner.
• Schedule and purchase designated medical supplies, office supplies, and equipment for various units.
• Receive, distribute, and store orders.
• Utilize software to enter and receive purchase orders.
• Report monthly activity to the accounting department.
• Issue supplies utilizing medical supply forms provided by units.
• Order and maintain designated 'House Stock' inventory.
• Confirm syringe count in the cage in the storeroom.
• Analyze invoices for unusual purchases and report anomalies.
• Work closely with Accounts Payable Clerk to ensure timely submission of paperwork.
• Provide information to the Director of Finance for annual departmental supply and capital budgets.
• Schedule and meet with current vendors as required.
• Complete quarterly inventory and report to accounting.
• Respond efficiently to all supply requests made by nursing and other units.
• Quote and order capital equipment requirements.
• Meet with the Director of Nursing and Unit Managers to analyze supply issues.
• Research new vendors and coordinate sampling/demoing of new products.
• Maintain current vendor catalogs and price lists.
• Count and maintain inventory of the PPE storeroom.
• Perform duties according to ethical standards and corporate compliance plan.
• Adhere to confidentiality statement in accessing protected health information.
• Perform other duties as assigned by the Vice President of Long Term Care Services.

What This Job Offers

• Job Type: Full-time
• Industry: Nursing and Residential Care Facilities
• Education Level: Associate degree