Purchasing Coordinator

Virginia Beach City Public Schools-posted about 1 year ago

$80,805 - $117,868/Yr

Part-time • Mid Level

Virginia Beach, VA

Educational Services

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The Purchasing Coordinator is responsible for directing, planning, and organizing the activities and operations of the Office of Purchasing Services within Virginia Beach City Public Schools. This role involves leading and supervising purchasing duties related to procuring essential materials, supplies, equipment, and services while ensuring compliance with state and local laws and school board policies. The Purchasing Coordinator will also oversee process improvements and collaborate with various stakeholders to enhance procurement processes.

Assist with directing, planning, and organizing the activities and operations of the Office of Purchasing Services.
Provide lead and supervisory purchasing duties in connection with procuring materials, supplies, equipment, and services essential to the operation of the school division.
Ensure that the procurement process is in compliance with state and local laws as well as school board policy.
Serve as the lead staff member within the Office of Purchasing Services; act in the place of the director of purchasing, as requested.
Interact and maintain a collaborative and close relationship with all levels of school board staff, city staff, and vendors.
Act as the team leader for process improvement, automation, and change management; oversee and manage the re-engineering of purchasing processes and services throughout the division.
Collaborate with cross-functional teams, other departments and offices to review, revise and streamline processes.
Supervise and oversee all aspects of the procurement card program and process.
Represent the Office of Purchasing Services in all procurement matters; oversee the process for bids and Request for Proposals (RFP).
Collaborate with vendors and staff throughout the school division to develop specifications, evaluate bids, ensure timely delivery and develop economic order quantities.
Coordinate and compile written specifications and procure specified items by formal bid, written or telephone quotation.
Work with other government agencies to develop cooperative procurements for commonly purchased goods and services.
Review and recommend final decisions regarding bids and Request for Proposals (RFP) to the director.
Assist with the automation and e-commerce systems related to procurement.
Oversee the technical support of automated systems and training of system users.
Supervise and coordinate the performance of assigned staff.
Assist with the coordination, development, implementation and maintenance of purchasing policies and procedures.
Work collaboratively with the director to ensure adherence to Federal, State and Local procurement laws, policies and procedures, Code of Virginia, School Board policy and the Sherman Antitrust Act.

Bachelor's Degree in Business, Marketing, Purchasing or a related subject.
Five (5) or more years of progressively responsible purchasing experience.
Experience with procuring complex goods and services.
Proven ability to lead teams in the negotiating of contracts.

Certification as a Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO).

Health insurance
Life insurance
Tuition reimbursement

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