Purchasing Coordinator

Henricksen • Oak, IL

11d

About The Position

Our office is currently located in Itasca, IL and we are moving to Oak Brook, IL in Spring 2026. The Purchasing Coordinator is responsible for executing, maintaining, and supporting purchasing and administrative processes while collaborating closely with cross-functional teams. This role is part of the Accounting team and reports directly to the Accounts Payable Manager. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, deadline-driven environment supporting multiple stakeholders.

Requirements

• A minimum of three (3) years of experience in a professional administrative, purchasing or coordination role
• High school diploma or equivalent
• Strong ability to prioritize and manage multiple tasks while maintaining accuracy and quality
• Highly detail-oriented with strong organizational and problem-solving skills
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment
• Strong customer service mindset with excellent interpersonal orientation
• Clear and professional verbal and written communication skills
• Flexibility, adaptability, and willingness to learn

Nice To Haves

• Experience working with PDF files and digital signature software
• Experience with AS400/P8 or similar ERP systems
• Proficiency with Microsoft Office365 applications, including MS Word, Excel

Responsibilities

• Purchasing. Verify, process, and manage vendor purchase orders tied to customer orders within AS400/P8. Ensure orders are complete and ready for release by confirming required documentation and manufacturer requirements are met. Place orders with manufacturers and service providers and monitor for accuracy. Identify, resolve, and/or escalate pricing discrepancies, missing options, or contract application issues to ensure accuracy and timeliness.
• Administrative and Operational Support. Maintain accurate documentation and records to support audit and compliance requirements (filing, scanning, digital documentation). Collect, track, and maintain certificates of insurance for service providers. Receive, validate, and retain customer sales tax exemption certificates. Assist with new vendor setup and onboarding. Support approximately 60+ Account Executives across 8 office locations.
• People and Culture Development. Actively support and uphold organizational values, culture, and expectations. Build inclusive, professional relationships with colleagues and project teams. Demonstrate accountability for continuous learning, process improvement, and professional growth.

Benefits

• Henricksen offers competitive wages based on skills and experience as well as comprehensive benefits packages.
• Henricksen is an Equal Opportunity Employer. We are fully committed to cultivating a culture that is inclusive and integrates our Core Values in everything we do, everything interaction we have, and every decision we make.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees