Purchasing Coordinator

Corsicana ISD • Corsicana, TX

8h

About The Position

Primary Purpose: Coordinate procurement for school district. Qualifications: Coordinate and manage the purchasing activities of the district. Ensure compliance with applicable state and federal laws and regulations governing school district purchases of goods and services. Education/Certification: Bachelor’s degree in business or accounting preferred Special Knowledge/Skills: Knowledge of competitive bidding statutes and purchasing procedures Knowledge of accounting and auditing principles Knowledge of Financial Accountability System Resource Guide (FASRG) Knowledge of Education Department General Administrative Regulations (EDGAR) Proficiency skills in keyboarding and file maintenance Ability to work with numbers in an accurate and rapid manner Ability to use software to develop spreadsheets, databases, and do word processing Ability to supervise personnel Effective organizational, communication, and interpersonal skills Bilingual, preferred Experience: Two (2) years professional-level purchasing agent experience in public sector Major Responsibilities and Duties: Purchasing Oversee purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established district criteria and in compliance with state purchasing rules. Oversee preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal. Evaluate formal bids and make recommendations for the awarding of contracts to chief financial officer for school board approval. Obtain and evaluate comparative prices and quotations. Make purchasing decisions based on information obtained. Develop vendor and bidder lists and approve additions. Approve purchase orders and monitor all purchase requisitions to ensure accuracy of information, calculations, and coding Administer contracts and handle adjustments with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and receipt of proper credit. Personnel Management Select, train, evaluate, and supervise purchasing staff and make recommendations relative to assignment, retention, discipline, and dismissal. Administration Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods and services. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable accounting records. Other Follow district safety protocols and emergency procedures. Has regular in-person attendance and complies with notification procedures for absences. Perform other duties as assigned Supervisory Responsibilities: Supervise, evaluate, and recommend hiring and firing of purchasing staff Mental Demands/Physical Demands/Environmental Factors: Standard office equipment including personal computer and peripherals. Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching. Occasional light lifting and carrying (less than 15 pounds). May work prolonged or irregular hours. Work with frequent interruptions; maintain emotional control under stress. Corsicana ISD (CISD) does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the district does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities. Employees with questions or concerns about discrimination based on sex, including sexual harassment should contact the CISD Director of Human Resources, the district Title IX coordinator. Employees with questions or concerns about discrimination on the basis of a disability should contact the CISD Transition Coordinator, the district ADA/Section 504 coordinator. Questions or concerns relating to discrimination for any other reason should be directed to the Superintendent at the Lee Education Center 2200 W. 4th Ave Corsicana, TX 75110, phone [phone].

Requirements

• Knowledge of competitive bidding statutes and purchasing procedures
• Knowledge of accounting and auditing principles
• Knowledge of Financial Accountability System Resource Guide (FASRG)
• Knowledge of Education Department General Administrative Regulations (EDGAR)
• Proficiency skills in keyboarding and file maintenance
• Ability to work with numbers in an accurate and rapid manner
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to supervise personnel
• Effective organizational, communication, and interpersonal skills
• Two (2) years professional-level purchasing agent experience in public sector

Nice To Haves

• Bachelor’s degree in business or accounting preferred
• Bilingual, preferred

Responsibilities

• Oversee purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established district criteria and in compliance with state purchasing rules.
• Oversee preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal.
• Evaluate formal bids and make recommendations for the awarding of contracts to chief financial officer for school board approval.
• Obtain and evaluate comparative prices and quotations.
• Make purchasing decisions based on information obtained.
• Develop vendor and bidder lists and approve additions.
• Approve purchase orders and monitor all purchase requisitions to ensure accuracy of information, calculations, and coding
• Administer contracts and handle adjustments with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and receipt of proper credit.
• Select, train, evaluate, and supervise purchasing staff and make recommendations relative to assignment, retention, discipline, and dismissal.
• Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods and services.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable accounting records.
• Follow district safety protocols and emergency procedures.
• Has regular in-person attendance and complies with notification procedures for absences.
• Perform other duties as assigned
• Supervise, evaluate, and recommend hiring and firing of purchasing staff

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level