Purchasing Coordinator

Louisiana State University • Baton Rouge, LA

2d

About The Position

The Purchasing Coordinator is responsible for supporting all procurement functions for the College of Engineering, ensuring that goods and services are acquired in compliance with university policies, state regulations, and best practices. This role partners with the Purchasing Manager to coordinate with university departments, communicate with suppliers, and maintain accurate procurement records. The Purchasing Coordinator plays a key role in fostering cost-effective procurement solutions and ensuring the university's operations are equipped with the necessary resources to function effectively.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Finance or related field.
• 1-2 years of experience in procurement, purchasing or supply chain management.
• LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Nice To Haves

• Experience working in a university or public sector procurement environment.
• Familiarity with state procurement laws and regulations.
• Ability to analyze procurement data and produce detailed reports.
• Certification in procurement (e.g., CPSM, CPPB) or related professional certification.

Responsibilities

• Procurement and Operations Support Serves as the College Certified Purchasing Agent within established limits and procedures.
• Process purchase requisitions and ensure required approvals are obtained.
• Assist in preparing and issuing basic RFQs and assist with developing RFPs under supervisor direction as necessary.
• Perform initial bid comparison using established evaluation criteria.
• Track purchase orders, follow up on delivery status and update daily reports.
• Verify receipt of goods and create receipts for purchase orders.
• Place LaCarte and Foundation credit card orders, ensure supporting documentation is completed accurately and assist cardholders with transaction questions.
• Assist suppliers with registration in LSU procurement systems.
• Support routine resolution related to deliveries, invoicing and payments, escalating complex issues to the manager as needed.
• Serve as liaison between purchasers, suppliers, Accounts Payable and Procurement for standard transactions.
• Maintain organized records of procurement activities, contracts, and documentation.
• Follow established procedures to ensure compliance with university and state regulations; refer exceptions to the Manager.
• Assist in auditing procurement activities for compliance and recommend improvements.
• Help track budgets and expenditures for procurement‑related activities with guidance from the Manager or the finance team.
• Generate routine procurement activity reports as requested.
• Collaborate with finance and purchasing managers for availability of funds and appropriateness of purchases.
• Other duties as assigned.

Benefits

• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
• Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance.
• Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees