Purchasing Coordinator, Full-time

Arapahoe Libraries•Englewood, CO

About The Position

As part of the Finance team, the Purchasing Coordinator supports procurement efforts across the district, including purchasing, contracting, and vendor coordination for departments such as finance, information technology, and facilities. This role provides guidance and hands-on support to district purchasers while helping maintain consistent, transparent procurement practices and supporting continuous improvement across the purchasing program.

Requirements

Three to five years of experience in purchasing or procurement with demonstrated knowledge of procurement processes and procedures
Intermediate proficiency with Microsoft 365 tools including Word, Excel, and Outlook, with the ability to learn and apply new technologies
Knowledge of ethical purchasing standards and procurement compliance requirements
Strong organizational skills and attention to detail to ensure accuracy, compliance, and timely outcomes
Ability to work independently while communicating clearly and cooperatively with internal and external customers
Strong analytical, negotiation, and problem-solving skills grounded in ethical purchasing practices
Ability to promote inclusivity, fairness, and ethical standards in purchasing decisions and vendor relationships
Demonstrated commitment to collaboration, equity, and innovation through responsible, adaptable, and accountable work practices

Nice To Haves

Bachelor's degree in business administration or a related field
Government or public-sector purchasing experience

Responsibilities

Process purchase orders and ensure all documentation is complete and accurate
Negotiate pricing and terms with suppliers and vendors as assigned to support district-wide contracts and best-value outcomes
Manage supplier relationships to support quality, delivery, and compliance with contract terms
Make purchases for the finance and information technology departments, including facilitating contract negotiations
Enter purchase orders and purchasing card transactions into the financial system for finance and information technology
Support major facilities agreements by preparing, tracking, and completing task orders and addendums
Respond to Colorado Open Records Act requests related to purchasing
Make district-wide purchases as assigned
Assist purchasers with creating purchase orders, obtaining quotes, negotiating pricing, resolving discrepancies, and terminating contracts as needed
Conduct research on potential suppliers and vendors and provide recommendations to purchasers, budgeters, managers, directors, and project managers
Provide training and guidance to district purchasers and offer backup purchasing support to other departments as needed
Coordinate and administer competitive procurement processes including RFPs and RFQs
Maintain current contract templates and manage all template revisions
Provide guidance on vendor insurance requirements and develop and manage construction bonding and retainage notification processes
Research and train on available purchasing technologies, purchasing groups, cooperative purchasing programs, and state purchasing programs
Maintain and update purchasing records including vendor information, solicitation documents, contracts, preferred and unallowable vendors, purchase orders, and related documentation
Assist in developing, auditing, and maintaining procurement and contracting processes
Support the development and maintenance of purchasing policies and procedures to ensure compliance with organizational and regulatory requirements
Monitor procurement performance metrics and assist with continuous improvement initiatives
Administer the district's purchasing card program
Serve as program administrator for additional purchasing programs such as Office Depot and Amazon
Performs other related duties and contributes to cross-functional initiatives and projects as assigned.